Enrichment and Facility Use Coordinator

Pay Grade:                       J

Department:                     Academic Support Programs        

Accountable to:                 Director Academic Support Programs        

FLSA Status:                     Exempt

Essential Functions:

• Oversees the District’s Fee-based Community Enrichment Programs to include implementing procedures associated with the department, devising marketing strategies to promote the programs, developing the program brochure, and evaluating effectiveness of programs using a variety of project evaluation tools and modifies program activities for program compliance.
• Coordinates classes between the department, school administrators, and district staff or outside vendors. Develops and promotes new enrichment offerings and programs. Assists in resolving issues, interpreting district and school policies and procedures, and providing follow-up as required.       
• Supervises Community Enrichment Program instructors including fulfilling instructor agreements, observing classes and monitoring class performance, establishing work schedules, conducting performance evaluations, performing training functions, maintaining personnel records and addressing staff conflict.
• Manages the registration and tuition payments for students in Community Enrichment classes and generates class lists for instructors. Processes refunds if needed.   
• Manages the self-supporting budget of the Community Enrichment Program by making budget decisions related to classes offered by district employees and outside vendors. Determines if enrollment is sufficient to continue Community Education special interest classes.  Notifies instructor(s) and returns tuition to participants for class cancellations           
• Interprets, maintains, and documents procedures to ensure the department’s compliance with federal and state laws and district policies. Attends meetings and mandatory classes in compliance to federal and state laws and district policies.  Generates and publishes program handbooks describing compliance requirements and other related procedures.  Coordinates support meetings for the program.                           
• Oversees and manages the Use of Facilities Program to include developing and recommending fee schedule to the Governing Board, attending conferences regarding use of facilities for a public school system, interpreting and implementing District procedures and policies, and remaining current and ensures program complies with applicable laws and regulations.                          
• Handles requests, both internal and external, for the use of District facilities. Ensures requesting individuals complete necessary paperwork, submit liability insurance policies, understand necessary laws, regulations, District guidelines and fee structures.  Generates and publishes program handbooks describing compliance requirements and other related procedures.  Coordinates support meetings for the program.                             
• Oversees and manages the Use of Facilities budget including approving and monitoring all custodial stipend forms, billing all groups for usage fees, and collecting and depositing fees. Writes and submits grant proposals to fund enrichment classes.  Seeks grant opportunities to scholarship enrichment students.         
• Coordinates the Use of Facilities requests with the school administration, office managers, and facility managers to establish and schedule campus usage by internal and external needs. Hires and supervises custodial staff.  Coordinates with the Maintenance Department to establish and schedule for climate control and security.  Addresses concerns from the schools and departments regarding requests and previous usage.                                   
• Develops promotional advertising brochures, pamphlets, banners, signs posters, and other materials for all Academic Support Programs activities including Kidspace and 21st Century Community Learning Center Programs.
• Performs other related duties as required.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications.  In addition, verification of these required qualifications is necessary.

• High School diploma or equivalent (G.E.D.) prior to being hired;
• Three years of office or related experience;
• Valid Arizona Department of Transportation Driver’s License.

PREFERRED QUALIFICATIONS:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Bachelor’s degree in Business, Recreation, or related field;
• Three years of program management or related experience.

KNOWLEDGE AND SKILLS REQUIRED:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.  The qualifications for this job description are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Skills required, but not limited to, for this position include:

• Resolving conflict appropriately;
• Utilizing Business English, punctuation, grammar and spelling;
• Demonstrating and modeling active listening skills;
• Using positive non-verbal communication to impact personal image and the image of the district;
• Demonstrating and modeling active listening skills;
• Using positive non-verbal communication to impact personal image and the image of the district;
• Being accessible to and visible in schools, community, and district;
• Inspiring and sustaining ongoing school/department improvement that is focused on student learning;
• Organizing program management;
• Applying finance and budgetary applications;
• Complying with applicable federal, state, and local laws;
• Complying with Governing Board policies and regulations;
• Utilizing Business English, punctuation, grammar and spelling;
• Using computer software related programs;
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stand, walk, and sit.  The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORKING ENVIRONMENT:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, risk of electrical shock, and vibration.  The noise level in the work environment is usually moderate.

Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.

Salary : $48,837 - $65,930