Project Coordinator

Our Project Coordinator plays a vital role in the success of the project with effective collaboration and support of the entire project team.

What you’ll do

• Develop lasting relationships with clients, architects, vendors to understand future planning as well as support Weis Builders continuous growth.
• Draft and distribute meeting minutes for a wide variety of meetings, including Project Kick-Off meetings, OAC (Owner/Architect/Contractor), PRM (Project Team), Job Progress meetings, Closeout meetings, and Post Mortem meetings
• Work closely with Accounting to ensure a successful payment application process including due diligence with subcontractors to receive pay applications and waivers
• Request, receive, and review subcontractor insurance certificates and confirm insurance is compliant
• Coordinate with Accounts Payable for proper invoice routing and payment
• Participate in Project Kick-Off Meetings and other meetings as needed.
• Work with Accountant to ensure payments.
• Collect all required project documentation from subcontractors including tiered subcontractor and supplier information, returned contract documents, warranties, and closeout documents
• Assemble subcontract documents from Project Manager, issue subcontracts, and follow up until subcontract is returned
• Process vendor change orders from Project Manager
• Create and maintain closeout logs until all documents are received for submittal to the owner.
• Assist in the planning and execution of group events
• Be responsible for office supplies: inventory, order, and keep organized
• Manage communication with office landlord and office third party vendors
• Assist in onboarding of new Associates
• Use two forms of communication (written and verbal) when necessary
• Take initiative to solve problems and bring ideas and solutions to the team
• Manage the handling of incoming and outgoing physical mail, as well as third-party delivery service packages
• Answer phone calls made to the office and route them to the appropriate associates
• Setup and maintain project files in an organized manner

What you’ll bring

• Willingness to ask questions and learn new skills
• A positive attitude
• Ability to quickly develop rapport with others and be effective in a collaborative environment
• Strong work ethic and time management
• Flexibility to adapt when priorities change
• 2 years relevant experience in construction
• Good technology skills and comfortable with learning new systems and processes
• Experience with certified payroll (preferred but not required)
• Experience with Microsoft based software applications-Outlook, Excel, Word, Access, PowerPoint
• Experience with Textura, Procore, CMiC (preferred but not required)
• Professional composure, integrity