What are the responsibilities and job description for the School Administrative Assistant position at WINTHROP PUBLIC SCHOOLS?
Description - Prepares standardized documents and reports (e.g. form letters and memos, calendars, bulletins, periodic reports, etc.) for the purpose of communicating information to other parties and/or agencies
Processes a variety of documents and materials (e.g. new registrations,transcripts and transcript requests, student employment verifications,withdrawals, etc.) for the purpose of disseminating information to appropriate parties.
Provides a variety of documents (e.g. transcripts, SAT scores, college applications, etc.) for the purpose of assisting present and former students and/or their parents.
Researches discrepancies in student records for the purpose of verifying graduation status and ensuring the accuracy of information
Responds to questions from a variety of internal and external sources(e.g. staff, other educational institutions, the public, parents and/or students, etc.) for the purpose of providing information and/or direction.Verifies student related data (e.g. grades, information, etc.) for the purpose of ensuring the accuracy of the student records.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Attends department, in-service meetings, workshops and/or seminars as assigned for the purpose of conveying and/or gathering information required to perform job functions.
Additional Requirements
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.
Specific skill-based competencies required to satisfactorily perform the functions of the job include: applying pertinent codes, policies, regulations and/or laws; operating standard office equipment; performing standard clerical procedures; preparing and maintaining accurate records; keyboarding; and utilizing pertinent software applications.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; office equipment/software; and English grammar, punctuation, and spelling.ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability- based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working under time constraints;maintaining confidentiality; and working with frequent interruptions.
Job Type: Full-time
Pay: $39,000.00 - $42,000.00 per year
Work Location: In person
Salary : $39,000 - $42,000
