Real Estate Office Assistant

Skills

We’re searching for a diligent real estate administrative assistant. You’ll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each deal goes through the proper legal channels, scheduling appointments and walkthroughs, and providing superb customer service. In addition, you’ll work with other staff members to market our brand and arrange company events in the community. Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management. If this sounds like you, apply today! Compensation

$45,000 Commission

Responsibilities

• Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized
• Track important dates and time limits for transactions and notify relevant stakeholders as needed
• Ensure each transaction complies with legalities and any tax withholdings are complete
• Continue to build skills and knowledge in the real estate industry by attending educational events
• Fulfill client requests for information or other relevant transaction services in a quick and friendly manner
• Supporting partners and senior brokers with daily tasks, client management, and appointments.
• Hosting open houses, conducting inspections, and ensuring properties are market-ready.
• Managing and updating the CRM (FollowUpBoss) to maintain accurate client records and complete daily follow-up tasks.
• Handling client communications, and relationship management, and lead follow-ups to set appointments with senior brokers.
• Managing a variety of responsibilities and shifting priorities in a dynamic environment.
  
  

Qualifications

• Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
• Flexible working schedule to accommodate clients on nights and weekends
• License for real estate is preferred but not required
• Great written and verbal skills
• Must have high school diploma or GED
  
  

About Company

We are the #1 independent real estate team in all of Illinois (ranked by Real Trends since 2022). We operate as a team and support each other to achieve our collective greatest potential. The focus is a full support model for our agents so that they make more money and reach the greatness that they have been waiting for. Our office is in the Bucktown area and we have been in business since September 2009. Brad and Greg are the co-founders and have a collective 30 years of real estate knowledge. There is no other real estate company like this in the city and we invite you to take a look for yourself.