What are the responsibilities and job description for the Accounts Receivable Specialist position at Zenith American?
Title: Accounts Receivable Specialist Department: Finance & Accounting
FLSA: Non-exempt Hours: Full Time
Position Summary
Process monthly invoice for Administrative Fees and Miscellaneous Fees, apply cash receipts and assist with collection of past due invoices and provide general accounting support.
"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role."
Key Duties and Responsibilities
- Prepare accurate monthly Administrative fee and re-billable miscellaneous fee invoices in a timely manner and distribute to Client Service Managers or customers for payment processing.
- Notify client service managers or customers of any past due invoices and work with the manager or customer to resolve any billing disputes. Upon approval, process any billing adjustments and/or write-offs.
- Process deposit via remote deposit capture and post cash receipts to customer accounts in billing system. Also post cash receipts from other remote offices into billing systems. Provide daily cash report by customer of all payments received.
- Process and reconcile re-billable miscellaneous expenses by client from using Coda general ledger report. Process journal entries for any re-classes.
- Provide input and answer any questions regarding revenue and billing month over month variances and actual to budget variances.
- Maintain integrity of items enter into the billing system for new customer account set up and billing codes.
- Assist Supervisor in special projects and provide support for year-end audit process with external auditors or other audits.
- Review and process any customer price increases or terminations in the billing system.
- Perform other related duties as assigned.
Working Conditions/Physical Effort
- Normal degree of physical effort in typical office environment with comfortable, constant temperatures and absence of objectionable elements.
- May be subject to interruptions.
- May be required to lift a maximum of 25 lbs.
- Must be able to have flexible work schedule when workflow requires.
- Must meet established attendance and punctuality guidelines.
Minimum Qualifications
- High School Diploma or equivalent.
- Three to four years accounts receivable experience.
- Basic bookkeeping knowledge required.
- Ability to key 200 rpm on a 10-key calculator.
- Ability to type 40 wpm.
- Familiarity with automated accounting systems required.
- Demonstrated communication and analytical skills.
- Demonstrated PC skills, including Word and Excel.
- An equivalent combination of education and experience may be acceptable.
- Proficiency in Microsoft excel and QuickBooks.
*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.
Disability Accommodation
Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law, it is the policy of Zenith American Solutions to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruiting Department at recruiting@zenith-american.com, and we would be happy to assist you.
ZAS's Mission, Vision & Values
As a member of the ZAS team, each employee agrees to embrace and live out the mission, vision and core values of ZAS. The values we live and work by are:
- We focus on relationships
- We take risks thoughtfully
- Ethical behavior
- Performance and accountability
- We strive to win, but not at all costs
Zenith American Solutions, Inc.
Real People. Real Solutions. National Reach. Local Expertise.
Zenith American Solutions, Inc. is the largest independent Third Party Administrator in the United States and currently operates over 44 offices nationwide. The original entity of Zenith American has been in business since 1944.
We believe the best way to realize our better systems for better service philosophy is to hire the best employees. We look for talented individuals who share our dedication to high-quality work, exceptional service and mutual respect. If you're interested in working in an environment where people - employees and clients - really matter, consider bringing your talents to Zenith American!
Internals to Apply:
If you meet the minimum qualifications and are interested in applying for this position, please submit an application. All applications must be received by 5:00 pm on the Internal Posting Deadline in order to be considered prior to external applicants.
* Zenith American Solutions is an Equal Opportunity Employer. Zenith does not discriminate on the basis of race, religion, color, sex, physical or mental disability, gender identity, sexual orientation, age, national origin, pregnancy, status as a parent, veteran status or any other basis covered by appropriate law. All employment decisions on the basis of qualifications, merit, and business need.
