12 Months Administrative Assistant, Raffles Place

Responsibilities:

Onboarding and Agency Movement

• Ensuring smooth onboarding process of new agents from Due diligence, reference checks to eventual onboarding of new agents.
• Timely managing and filing of agents’ contracting documents.
• Assist in Agency and Agent code creation.
• Be up-to-date and well versed with the regulations pertaining to onboarding process and fit and proper requirements.
• Timely follow-up with pipeline applications.
• Consolidate onboarding agents’ stats where needed (Adverse records).
• Prompt support for the processing of agents’ movement.
• Monitor and tracking of agents with adverse records.
• Preparation of monthly RNF Fee deduction

Others

• Timely update of agents’ particulars and details
• Assist in license registration of agents in MAS and GIA
• Support in Annual Fit and Proper exercise
• Support in agent code creation/maintenance for other Business Divisions
• Support in reports generation and data analysis.
• Support in FC migrations across different entities where required.
• Perform gap analysis and ensure SOP are updated in timely manner.
• Weekend month-end support required if last day of month falls on weekend.
• Perform UAT and post implementation checks on platforms related to recruitment.
• Ad hoc projects/assignments by the Manager.

Requirements:

• Diploma/Degree
• At least 2-5 Years of operations related experience
• Good knowledge of Microsoft Office (Excel and Word)
• Good communication and interpersonal skills
• Good team player
• Independent