Administrative Assistant

US data centre company

Location: Downtown

Hybrid work arrangement

• Send out meeting invites, book meeting rooms, prepare meeting materials and logistics
• Minute taking, document discussion, actions, and deadlines for follow up
• Coordinate and organize business events, trade shows, and conferences
• Coordinate travel plans and arrangement, including transportation, accommodations, and schedules
• Prepare and submit expense claims for approval.
• Handle logistics for internal and external business events (meetings, conferences, etc.).
• Maintain and update company databases (contacts, files, etc.).
• Assist with calendar management, scheduling meetings, and making appointments
• Respond to general emails, phone calls, and follow up on messages.

Requirement

• Degree / Diploma in business management / administration
• 3 years of related administrative / office experience in a MNC environment preferred
• Friendly disposition and comfortable interacting with senior executives
• Proficiency in all office equipment and Microsoft Office Suites
• Good verbal communication & writing skills, attention to details and organized