Executive Secretary |Contract |Banking

Job scopes

• Provide high-level administrative support to the senior management team and ensure the efficient operation of the office.
• Manage the calendar/ schedule to ensure smooth arrangements of appointments and activities in a proactive manner
• Coordinate and set-up meetings, including sending meeting invites to all attendees, tracking acceptance of attendees, and booking of relevant facilities/venues
• Perform administrative functions such as managing claims & expenses, track access rights, updating of team offsites & distribution lists
• Assist in business travel support and arrangement including VISA application, travel claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips
• Participate in ad-hoc project-based work and support any other administrative duties assigned

Requirements:

• Diploma/degree in any field
• At least 5 years of executive secretarial and administrative experience
• Experience in working with Senior Management
• Independent, excellent planning and organisation skills, meticulous and ability to multitask
• Good time-management skills with ability to prioritise tasks assigned and handle confidential matters with discretion
• Effective listening, communication, and interpersonal skills
• Excellent team player who is proactive and takes initiative
• Proficient with office automation and technology and, keeps up to date with the latest desktop applications including but not limited to MS Word, Excel, and Outlook
  

Cristina Malabuyoc Malijan EA License No. 02C3423 Personnel Registration No. R1111547

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