Documentation Executive

Job Summary: We are looking for a detail-oriented and experienced Export Documentation Executive to manage export documentation in compliance with Letters of Credit (L/C). The candidate will be responsible for preparing all required documents such as invoices, packing lists, bills of lading (BL), and coordinating and visiting the Chamber of Commerce and banks. The role also includes issuing sales contracts and maintaining accurate records of banking documents.

Key Responsibilities:

• Prepare and process export documentation as per L/C terms, including:
• Commercial Invoice
• Packing List
• Bill of Lading (BL)
• Certificate of Origin and other required certificates
• Coordinate with shipping lines, freight forwarders, and customs brokers for smooth shipment operations.
• Liaise with the Chamber of Commerce to get export documents stamped and legalized.
• Submit complete document sets to the bank as per L/C requirements for negotiation and payment collection.
• Prepare and issue Sales Contracts to international buyers.
• Maintain and track all banking documents related to export L/Cs and ensure timely submission and follow-up.
• Ensure that all export documentation complies with international trade regulations and buyer’s country-specific requirements.
• Coordinate internally with the sales, logistics, and finance departments to ensure documentation accuracy and timely submission.
• Maintain accurate and up-to-date records of shipments, documents, and L/C transactions.

Requirements:

• Minimum 2-5 years of experience in export documentation handling, preferably with L/C-based exports.
• Strong knowledge of INCOTERMS, L/C documentation, and international shipping procedures.
• Proficiency in MS Office (Word, Excel) and ERP or export management software.
• Good communication and coordination skills.
• Attention to detail and ability to meet tight deadlines.

Job Type: Full-time

Pay: $2,000.00 - $3,000.00 per month

Benefits:

• Health insurance

Schedule:

• Monday to Friday

Work Location: In person