Director of Accounts Payable

Overview

Grow With Us! At Hilb Group, we recognize that our associates are our greatest asset. We promote a service-driven culture of high performance that encourages career and professional development. The Hilb Group is currently seeking a motivated and ambitious Director of Accounts Payable ­­­­to join our team. This position will report to our agency located in Richmond, VA. The ideal candidate will be motivated to succeed, is well organized, able to prioritize, and able to work well with a team. This is a remote position.

Responsibilities: 

• Lead, mentor, and develop a team of twelve accounts payable professionals, providing training, performance feedback, and fostering a culture of continuous improvement.
• Develop and implement AP strategies and procedures to enhance efficiency, accuracy, and compliance.
• Collaborate with senior leadership to establish accounts payable goals aligned with the company’s financial strategy.
• Establish KPIs for the AP team and track performance metrics, providing regular reports to senior management.
• Oversee the full accounts payable cycle, from invoice receipt and approval to payment processing and reconciliation.
• Ensure accurate and timely payments to vendors, contractors, and other payees while maintaining appropriate documentation and approvals.
• Review and approve payment runs, ensuring adherence to cash management strategies.
• Manage the vendor database, including ensuring proper setup, updates, and reconciliation of vendor accounts.
• Oversee the Corporate Credit Card program
• Support on-going implementation of Workday Expense, Supplier, and other modules to drive technology and process driven efficiency.
• Continuously evaluate and improve the accounts payable process and policies for greater efficiency and effectiveness.
• Lead the transition to digital solutions, including paperless invoicing and electronic payment systems.
• Serve as administrator for existing AP tools, until Workday go-live
• Ensure that the accounts payable function adheres to internal controls, accounting policies, and regulatory requirements.
• Coordinate with external auditors during year-end audits and ensure timely preparation of supporting schedules.
• Implement and enforce segregation of duties and other internal controls to minimize risk and fraud.
• Stay current on changes in financial regulations, accounting standards, and tax laws related to accounts payable.
• Work closely with the procurement team to ensure proper vendor management and compliance with contractual terms.
• Partner with other departments (e.g., legal, tax, operations) to resolve disputes, discrepancies, and other AP-related issues.
• Act as a key liaison between finance and business units to address any issues related to accounts payable.
• Prepare and analyze AP aging reports, cash flow projections, and vendor payment forecasts for senior management.
• Monitor and manage payment terms to optimize cash flow, taking into consideration early payment discounts and supplier relationships.
• Develop regular reports to ensure timely reconciliation of accounts payable balances with the general ledger.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. CPA or equivalent certification is a plus.
• Minimum of 7-10 years of experience in accounts payable or finance
• Strong experience with AP software, ERP systems (e.g. Workday), and automation tools.
• Proven experience in process improvement and change management in accounts payable.
• Strong leadership skills with the ability to manage and inspire a team.
• Excellent knowledge of accounting principles and financial regulations.
• Ability to analyze complex data and provide insights to improve financial operations.
• High level of attention to detail and accuracy.
• Strong communication and interpersonal skills, with the ability to collaborate across departments.
• Proficiency with Microsoft Excel and financial reporting tools.
• Problem-solving: Able to identify issues and implement effective solutions.
• Results-oriented: Focused on achieving goals and optimizing performance.
• Adaptability: Comfortable in a fast-paced, evolving business environment.

Benefits: 

• Company Paid Life Insurance, Long-Term and Short-Term Disability.
• Medical, Dental, Vision and FSA/HSA plans.
• 401(k) with company match.
• Additional voluntary benefits including Critical Illness, Accident Insurance, Hospital Indemnity and Supplemental Life Insurance, Legal and Identity Protection, and Pet benefits.
• Generous PTO.
• An awesome team of professionals!

The Hilb Group is an equal opportunity employer, and we actively support and comply with all applicable federal, state, and local laws prohibiting all forms of discrimination in employment. Additionally, we have a zero-tolerance policy for all forms of harassment in violation of federal, state, and local laws.