What are the responsibilities and job description for the Recruiting Assistant position at ReqCareer Solutions?
POSITION OVERVIEW
Under direct supervision, provides interview scheduling support for multiple business areas while ensuring compliance in Lilly's recruiting efforts.
- Coordinate interview schedules and candidate site visits.
- Track and document applicants through the recruiting process in an applicant tracking system.
- Interact with applicants to answer specific questions.
- Complete schedule itinerary correspondence with applicants.
- Maintain documentation and applicant files as required by Lilly record retention guidelines.
- Answering telephones and directing requests to appropriate people.
- Utilizing software applications such as Workday, Microsoft Outlook, Microsoft Teams, Word, and Excel.
- Excellent attention to detail in editing and proofreading documents.
- Assisting with scheduling calendars.
- Serving as back-up to other administrative and operations personnel.
- Supporting operations with special projects.
- Understand and follow Good Staffing Practices.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty with excellent attention to detail, follow through and a high degree of quality. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION and EXPERIENCE:
College degree and 5-7 years interview scheduling experience. Prior customer-facing experience preferred.
COMMUNICATION SKILLS
- Excellent written and verbal communication skills
- Comprehend and interpret instructions, correspondence, and memos and ask clarifying questions to ensure understanding.
- Ability to write routine correspondence and update tracking documentation.
- Ability to respond to common inquiries or complaints from internal and external parties, co-workers, and/or supervisor with a strong, professional customer service orientation.
- Ability to understand and carry out general instructions in standard situations.
REASONING ABILITY:
Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS and/or ABILITIES:
- Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams, SharePoint etc.)
- Familiarity with scheduling software like Workday.
- Detail-orientated and competent follow through skills
- Ability to prioritize and multi-task
- Ability to work independently with a high level of self-management in a dynamic work environment
- Must be able to maintain confidential information and exercise discretion
- Ability to adapt to change and process improvements
- Fluent in English
Job Type: Contract
Pay: $36.00 - $38.00 per hour
Expected hours: 40 per week
Schedule:
- Monday to Friday
Ability to Commute:
- Boston, MA 02210 (Required)
Ability to Relocate:
- Boston, MA 02210: Relocate before starting work (Required)
Work Location: In person
Salary : $36 - $38
