Assistant Manager, Accounts Payable

Tire Discounters, the nation's largest family-owned and operated tire business, was founded almost 50 years ago. We are dedicated to providing exceptional automotive service with a focus on transparency and care to our nearly 2,300 team members, we offer diverse career paths, industry-leading training, and a commitment to our core values.

As a family-owned tire and automotive service retailer, our mission is to prioritize people and safety above all else. We are dedicated to delivering a “WOW” experience to our customers and team members, with a commitment to always do the right thing and challenge the status quo.

POSITION OVERVIEW:

The Assistant Manager, Accounts Payable, is responsible for the accurate and timely processing of all disbursement activities, with a strong emphasis on automating workflows and addressing process inefficiencies. This role plays a vital supporting role in achieving cash discounts, administering rebates and credits, and safeguarding company assets through effective management of the Purchase-to-Pay process. The position involves managing invoice entries into the SAGE accounting system, maintaining precise records, and collaborating with the Corporate Controller and Purchasing teams to ensure early payment discounts and rebates are managed effectively.

In addition, the Assistant Manager oversees vendor account statuses, troubleshooting issues, and implementing corrective actions to enhance operational efficiency. Regular performance reports are provided to highlight trends and cost-saving opportunities. This role also involves working closely with the AP Manager, mentoring AP Specialists, and supporting their growth and development, contribute to continuous improvement by implementing effective corrective controls to enhance processes and overall efficiency.

ESSENTIAL FUNCTIONS:

• Assist in managing the Purchase-to-Pay process to ensure the safeguarding of company assets.

• Establish and maintain relationships with key stakeholders, including Tire Discounters (TD) department leaders and designated representatives, as well as critical supplier partners.
• Adhere to and ensure compliance with payables criteria and guidelines for order approvals and vendor management processes.
• Assist with managing early payment discounts, rebates, and co-op requirements in coordination with the Corporate Controller and Purchasing departments.
• Manage the entry into SAGE accounting system (or any future system that may be utilized) all invoice vouchers for entry.

• Maintain accurate records and control reports, regularly reviewing accounting reports and the accounts payable register for accuracy and discrepancies.
• Collaborate with the Accounts Payable Manager, Corporate Controller and Purchasing to manage early payment discounts, rebates, and co-op requirements.

• Monitor vendor account statuses and partner with the AP Manager and TD Purchasing leaders to ensure smooth operations of the accounts payable process.
• Provide regular performance reports to the Accounts Payable Manager, Controller, and CFO, highlighting trends and cost-saving opportunities.
• Analyze payment and vendor data to identify inefficiencies and implement data-driven solutions to optimize the accounts payable process.
• Support the implementation of new AP technologies or software upgrades, supporting the training of team members and ensuring that the transition is seamless.
• Assist in preparing for internal and external audits by ensuring the timely provision of documentation and supporting the audit process as needed.
• Support merger and acquisition activities, including setting up and managing accounts payable processes during transitions.

• Support AP processors in troubleshooting issues and implementing corrective measures to resolve and prevent future occurrences.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong knowledge of accounting principles, accounts payable processes, and cash flow management.
• Strong organizational skills with the ability to prioritize tasks, manage deadlines, and handle multiple projects simultaneously
• Knowledge of automated accounts payable systems and workflow management tools
• Excellent attention to detail and accuracy in processing invoices, maintaining records and adhering to financial guidelines to prevent discrepancies.
• Excellent interpersonal skills, and strong verbal and written communication and problem-solving skills
• Demonstrated ability to resolve conflicts with tact while maintaining important and effective relationships.
• Excellent analytical skills to analyze financial data, identify trends, and provide actionable insights for cost-saving opportunities and process improvements.
• Creative and innovative problem-solving capabilities to identify root causes of issues and implement effective corrective actions.
• Knowledge of automated accounts payable systems and workflow management tools
• Proficient in Microsoft Office Suite, particularly Excel, and ERP systems such as SAGE, or the ability to quickly adapt to new technologies.

EDUCATION AND WORK EXPERIENCE:

• Associate's degree in Business, Accounting, Finance, or related degree program or equivalent experience.
• 3 years of experience in Accounts Payable function.
• Experience using accounting software such as SAGE or other ERP systems to process invoices and manage vendor accounts.
• Experience in using automated accounts payables and workflow management.

PHYSICAL DEMANDS:

• Operates in both an office setting, and within our retail operations.
• Routinely uses standard office equipment such as computers and phones.
• Walking, standing, sitting, listening, and talking on a wide variety and continual basis.
• Required to stand, walk, use hands and fingers, handle and/or feel; lift/carry up to 25 pounds, and reach with hands and arms.