What are the responsibilities and job description for the Office Manager position at Winter Custom Yachts?
Office Manager - Experience Required
Organization Name: Winter Custom Yachts
Website: www.wintercustomyachts.com
About Our Organization: Custom Boat Building and Boat Service Yard
Department: Administration
Job Location: Hubert, NC-28539
Hours/Week: 40
Prepared By: Tim Winters
Prepared Date: December 29, 2024
Job Purpose
Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring knowledge of office systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, data entry, and filing. Associate must have an exceptional attention to detail, strong organizational and time management skills, and be a driven. The position will support the Executive Team on all administrative duties in the office.
Tasks
- Operate computers programmed with software to record, store, and analyze information.
- Assist in Human Resource responsibilities
- Perform activities related to the accounts payable function including reviewing, coding, and expensing.
- Check figures and documents for correct entry, mathematical accuracy, and proper codes.
- Conduct reconciliation of credit card accounts
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Maintain office equipment and internet service in proper operating condition.
- Time entry and labor hour reconciliation for invoicing.
- Inventory and request office supplies
- Organizing meetings and putting together meal orders, reservations, and accommodations for client visits.
- Maintain cleanliness of office space and meeting space for Executive Staff.
- Provide other administrative support as necessary, run errands in company vehicle, maintain calendars for Executive Staff, and receive and distribute incoming mail.
Work Activities
- Documenting/Recording/Processing Information
- Strong Verbal and Written Communication Skills
- Communicating with Supervisors, Peers, or Subordinates
- Organizing, Planning, and Prioritizing Work
- Performing Administrative Activities
- Communicating with Persons Outside Organization
Physical Demands: The employee may occasionally climb or balance; stoop, kneel, crouch, or crawl; the employee occasionally will walk; Employee will frequently reach with hands and arms, stand, sit, use hands to finger, handle, or feel and talk or hear
Lifts Weight or Exerts Force Work Environment: The employee is occasionally lifting up to 25 pounds
Vision: Specific vision abilities required by this job include close vision; distance vision; peripheral vision; depth perception and ability to adjust focus;
Work Environment: The employee may occasionally be around fumes or airborne particles
Education and Experience: 3-5 years relevant experience working in high paced administrative environment
Education: Bachelor's Degree Business Administration, Accounting, Human Resources, or Other Business Related Field
Basic Skills
- Mathematics - Using mathematics to solve problems.
- Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
- Speaking - Talking to others to convey information effectively.
Knowledge Required
- Customer and Personal Service
- Clerical
- Mathematics
- English Language
- Active Driver’s License
Technology
- Accounting software
- Electronic mail software
- Spreadsheets
- Office suite software - Microsoft Office
JOB REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Type: Full-time
Pay: $45,000.00 - $65,000.00 per year
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Microsoft Office: 3 years (Required)
- Administrative experience: 3 years (Required)
Work Location: In person
Salary : $45,000 - $65,000
