What are the responsibilities and job description for the Office Admin/HR Assistant position at Ameritex Machine and Fab, LLC?
Position Description: Job Summary:
We are seeking a proactive and highly organized Office Administrator to support the daily operations of our office and assist with human resources functions. The ideal candidate will have strong administrative skills and attention to detail. This role requires multitasking and effective communication to ensure smooth office operations and assist in managing HR functions, including recruitment, scheduling, employee records, and data upkeep.
Key Responsibilities:
- Answer phone calls, emails, and other correspondence, directing inquiries to the appropriate person.
- Coordinate office supplies, equipment maintenance, and other logistical tasks to ensure the office is running smoothly.
- Assist with scheduling meetings, appointments, and managing calendars.
- Help with organizing company events, employee meetings, and activities.
- Manage and file documentation, ensuring compliance with office policies and procedures.
- Maintain employee records and ensure they are accurate and up to date.
- Assist with payroll by collecting receipts, PTO Buy-backs, and other payroll-related information.
- Assist in organizing training sessions, employee evaluations, and maintaining employee performance records.
- Provide general HR administrative support, including preparing reports and HR documentation.
Qualifications:
- High school diploma or equivalent
- 1-3 years of experience in an administrative role.
- Strong understanding of processes and employee relations.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Strong multitasking and time management abilities.
- Positive attitude with the ability to work independently and as part of a team.
