Executive Personal Assistant/Event Planner

Hiring a proactive, professional, flexible, and creative minded Personal Assistant to provide a wide range of high-level, white-glove, complex administrative support. The ideal candidate will be energetic, a team player, focused, and have strong attention to detail and ability to multi-task under tight deadlines. The capacity to take charge, determine priorities, and work with confidential information is a must. The Personal Assistant will be able to work independently on projects, from conception to completion, exercising good judgment and utilizing high-level communication, administration, and organizational skills. If this sounds like you, apply today for immediate consideration.

Duties (including but not limited to):

• Coordinate and plan corporate, non-profit, and personal family events; this includes but is not limited to research, organization, liaising with vendors and staff, print material design and distribution, marketing, and all related creative and logistical tasks.
• Actively manage the family calendar and schedule.
• Manage separate daily calendar/project updates head of household.
• Coordinate global and domestic travel for all family members: organizing multi-city travel schedules/itineraries, coordinating travel documents (Visas, passports), managing all country club relationships in several US cities, coordinating all personal trips and vacations.
• Maintain files and organize documents.
• Create, edit, and update administrative documentation.
• Manage all personal expense reporting and approvals, follow ups, and reimbursement.
• Collaborate with household employees concerning purchases, deliveries, etc.
• Proactively make weekly dinner reservations/orders for the family.
• Manage board requirements, season ticket memberships, and Charitable Trust relationships, acting as the first point of contact for scheduling and events.

Requirements:

• Valid Driver’s License.
• Willingness to be accessible and available during off-hours to resolve travel emergencies.
• Ability to manage several different stakeholders simultaneously.
• High level of competency with Google Suite; including, calendar, docs, drive, etc.
• Minimum of 5 years’ experience in a similar role.

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.
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Job Type: Full-time

Pay: $95,000.00 - $125,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Experience:

• Personal assistant: 5 years (Preferred)

Ability to Commute:

• Bethesda, MD (Preferred)

Ability to Relocate:

• Bethesda, MD: Relocate before starting work (Required)

Work Location: In person

Salary : $95,000 - $125,000