Accounts Payable Specialist

Description

Are you looking to join Florida’s fastest growing mechanical contracting team?
B&I Contractors, Inc., a proud three-time winner of the Great Place to Work certification, is seeking an experienced and dedicated Accounts Payable Specialist to join our dynamic and expanding team.

Why Choose B&I Contractors, Inc.?

• Industry Leader: As Florida’s fastest growing mechanical contractor, we specialize in large-scale commercial projects.
• Continuous Development: Benefit from our NCCER-certified in-house and online training that equips you with the skills needed to advance in your career.
• Comprehensive Benefits: Enjoy employer-paid health insurance, accrued vacation, and sick time, along with a wellness reimbursement program to support your overall well-being.
• Retirement Benefits: We are a 100% employee-owned company with an ESOP. You can also participate in our 401(k) plan with company match and explore post-tax Roth IRA options to secure your financial future.
• Established Legacy: Join a team of over 1000 employees contributing to our success since 1960, with a proven track record of excellence in mechanical contracting.

Key Responsibilities

• The Accounts Payable Receiving Specialist is an integral part in completing the three-way match between Purchase Orders, Packing Slips, and Invoices. Works closely with construction crews via phone/email to verify delivery of goods. Will record receipt of materials or services in the purchase order module and initialize the receipt to the invoice in the accounts payable module. Work closely with multiple departments and outside vendors to resolve Purchase Order and Invoice related issues.
• Closely monitors Purchasing email for Packing Slips.
• Receives supplies or services to Purchase Orders from Packing Slips.
• Closely monitors Accounts Payable system for PO related invoices.
• Verifies receipt of purchase with the three-way match between Purchase Order, Packing Slips, and Invoices.
• Investigates any missing or incomplete Packing Slips, Purchase Orders or Invoices that prevent receiving.
• Works with Construction Crews/Foreman, Project Managers, Purchasing Agents, Accounts Payable Specialists and Vendors as needed to resolve receiving issues.
• Documents any outstanding issues that are preventing invoices from being processed.
• Electronically approves invoices to be processed for payment once all issues are resolved.

Qualifications

• Minimum of one (1) year experience in purchasing, accounts payable, or similar role.
• Excellent computer skills in Microsoft Office Products, Accounts Payable and Purchasing Software.
• Must Excellent organizational skills.
• Excellent verbal and written communication skills.
• Valid Florida Driver’s License.
• Drug test, background check and a clean driving record are pre-employment requirements.
Strong commitment to safety, quality, and customer satisfaction.

Join us today and build a brighter future with B&I Contractors, Inc. — where you’re not just an employee, but an owner!