What are the responsibilities and job description for the Administrative Assistant position at Billings Best Builders LLC?
Billings Best Builders LLC is a dynamic and growing real estate company committed to providing exceptional service to our clients. We are currently seeking a dedicated and experienced Administrative Assistant to join our team. If you have a passion for real estate, excellent organizational skills, and a proven track record in property management, we invite you to apply for this exciting opportunity.
**Responsibilities:**
1. **Tenant Relations:**
- Oversee tenant acquisition, screening, and leasing processes.
- Address tenant concerns, inquiries, and ensure high tenant satisfaction.
- Implement and enforce lease agreements, policies, and procedures.
- Use google voice to communicate with potential tenants.
2. **New Construction Design Specs:**
- Help coordinate and design spec books for new construction homes.
-Purchase and order goods used for our new homes.
3. **Financial Management:**
- Prepare and manage property budgets. Process new construction draws.
- Collect and record rent payments, handle delinquencies, and pursue evictions when necessary.
- Provide financial reports and updates to property owners.
- Create draw requests for homes.
4. **Lease Administration:**
- Draft and execute leases, ensuring compliance with local and state regulations.
- Conduct lease renewals and negotiate terms with tenants.
- Stay current on market trends and adjust rental rates accordingly.
5. **Property Maintenance:**
- Coordinate and supervise maintenance and repair activities.
- Conduct regular property inspections to ensure compliance with safety and maintenance standards.
- Develop and maintain relationships with contractors and vendors.
- Assist with basic maintenance for furnace filters, battery swap outs, and other activities as needed.
**Qualifications:**
- Knowledge of local and state housing laws and regulations.
- Ability to attend and pass a property management course after 6 months.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficient using a computer with Microsoft Office and/or G Suite (google drive, sheets, voice).
-Ability to use or learn Buildium Property Management Software.
Job Types: Full-time, Part-time
Pay: $20.00 - $24.00 per hour
Expected hours: 30 – 40 per week
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Customer service: 1 year (Required)
Ability to Commute:
- Billings, MT 59105 (Required)
Ability to Relocate:
- Billings, MT 59105: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $24