Executive Assistant

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support our Chief Operating Officer and Executive Team. This role requires a dynamic individual who can manage multiple priorities, maintain confidentiality, and communicate effectively with various stakeholders. The ideal candidate will possess exceptional organizational skills, strong attention to detail, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

• Calendar Management: Manage complex calendars, schedule meetings, and prioritize appointments for the executive.
• Travel Coordination: Arrange and manage domestic and international travel, including flight bookings, accommodations, and itineraries.
• Communication: Serve as a point of contact between executive and internal/external stakeholders; prepare correspondence, reports, and presentations.
• Meeting Coordination: Organize and prepare agendas for meetings, take minutes, and follow up on action items as required.
• Project Management: Assist in the management of special projects by coordinating tasks, deadlines, and resources.
• Office Management: Ensure efficient office operations by handling administrative tasks such as filing, data entry, and maintaining an organized workspace.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Expense Management: Prepare and process expense reports and budgets for the executive’s department.
• Event Planning: Organize executive events, team meetings, and corporate functions as needed.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• 5 years of experience as an executive assistant or similar role supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently, take initiative, and exercise good judgment.
• Strong interpersonal skills with the ability to build relationships at all levels.