What are the responsibilities and job description for the Administrative Assistant / Receptionist position at Boca Office Center?
ADMINISTRATIVE ASSISTANT/ RECEPTIONIST
Boca Office Center
Boca Raton, FL
Looking for an Administrative Assistant / Receptionist for Executive Suites located in a Class A office space in a prime location in Boca Raton, FL.
Salary commensurate with experience at this full-time, permanent position. Work Monday through Friday, 8:30 AM to 5:30 PM.
Position Summary:
Responsible for administrative functions, answering of multi-line switchboard and assisting with the on-site operations of the executive suites.
Job Description:
- Provide administrative support
- Assist with HR duties such as recruiting and on-boarding of employees
- Greet clients and customers
- Answer busy multi-line phone system
- File, fax, copy, scan, email and perform data entry
- Route packages and mail to tenants
- Coordinate and schedule meeting rooms for clients
- Stock kitchen, copier and additional supplies
- Take inventory and track stocked items
- Monitor billing and collections
- Handle customer and tenant inquiries, issues and complaints
- Maintain physical condition and maintenance of executive suites
Requirements:
- High School Degree or Equivalent (GED)
- 2 years of administrative experience
- Experience in answering a multi-line phone system efficiently
- Strong written, verbal communication and follow-up skills
- Seeking someone who is personable, well organized, able to multi-task and is customer service savvy
- Must have Microsoft Office skills (Excel, Outlook and Word)
- Good understanding of basic accounting
Contact Information:
- E-mail: Please submit your resume through this posting
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative: 2 years (Preferred)
Ability to Relocate:
- Boca Raton, FL: Relocate before starting work (Required)
Work Location: In person
Salary : $11 - $19