What are the responsibilities and job description for the Accounts Payable/Receivable Specialist position at Boys & Girls Clubs of Martin County?
PRIMARY FUNCTION
The Accounting Payable/Receivable Specialist is responsible for the management and execution of day-to-day financial activities of the organization as it relates to Accounts Payable and Receivables.
KEY ROLES (Essential Job Responsibilities)
- Work with teams on financial audit plan, audit results, and reporting used by the Executive Team.
- Processes accounts payable daily. Strengthen accuracy, controls and procedures for Grant and the subsequent reporting.
- Assist with organizational planning and development of operating and fund account budgets, and control expenditures against budget.
- Assist with the maintenance of financial records and recordkeeping systems to ensure compliance with all regulations, generally accepted accounting practices and contractual requirements.
- Preparation and submission of IRS Form W-3 and 1099 reporting.
- Prepare salaried and hourly payroll; download report to the payroll folder once payroll is submitted.
- Upload all payroll journal entries into financial software from the payroll software on the appropriate payroll date and reconcile to make sure all information has been uploaded correctly.
- Processes all credit card statement expenses, including uploading transactions to the payroll software from the bank and downloading approved transaction to financial software on a weekly basis.
- Remains current on new legislation and regulatory ruling impacting accounting practices and advises management on required actions.
- Performs other related duties as assigned.
RELATIONSHIPS
Internal: Maintain contact with program staff to provide technical assistance in matters of financial operations; interact regularly with Chief Finance Officer, Controller and Purchasing Manager to develop policies and budgets, and to present regular reports in an advisory capacity.
External: Maintain contact with external auditors, vendors, insurance carriers, and other groups.
SKILLS/KNOWLEDGE REQUIRED
- Two-year degree in related field from an accredited college or university, or equivalent experience.
- Experience utilizing accounting software programs. Proficiency in Excel and NetSuites is preferred.
- Strong communication skills, both verbal and written.
- Ability to manage multiple tasks and to develop solutions to problems with limited supervision.
- Ability to establish and maintain effective working relationships with Club staff, subordinates, Board members, community groups and other related agencies.
Physical Demands
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this position. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of this position.
While performing the responsibilities of this position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is often required to stand, walk, reach with arms and hands, climb or balance, lift up to 25 pounds and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
Work Environment
While performing the responsibilities of this position, these work environment characteristics are representative of the environment this position will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this position.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles. The noise level in the work environment is usually moderate to loud.
Job Type: Full-time
Pay: $45,000.00 - $52,000.00 per year
Work Location: In person
Salary : $45,000 - $52,000