Payroll & Benefits Administrator

We are seeking a detail orientated, resourceful and hardworking individual who is dependable and a problem solver. Primary responsibilities include the execution of the payroll and benefits administration process. These tasks include effective management of weekly payroll, taxes, benefits, and deductions. Knowledge of current federal and state payroll regulations is required. Applicants should be able to maintain confidential employee information and records. Construction industry experience is a plus, but not required. Position is located at our main office in Napa, Monday through Friday.

General summary of duties includes, but are not limited to:
• Process weekly, in-house, non-union payroll in a timely manner for approximately 140 employees.
• Thoroughly review computed wages and deductions to ensure accuracy, balance accounts, and resolve discrepancies.
• Process weekly withholdings garnishments and other payroll deductions.
• Prepare federal and state weekly tax submissions, quarterly tax returns, and annual W2s.
• Ensure compliance with federal and state payroll taxes and workman’s compensation regulations.
• Complete 401(k) and worker’s compensation audit requirements timely and accurately.
• Maintain 401(k) employee portal.
• Manage worker’s compensation claims and function as the primary liaison between the company, supervisors, and medical providers.
• Ensure OSHA log is updated and posted annually.
• Lead and execute annual benefits open enrollment process and advise management on the most optimal benefit options that will meet employee and company needs.
• Collaborate with benefits consultant to ensure eligible employees are enrolled and employees’needs are effectively met.
• Engage in on-going benefits planning and administration and provide daily support to employees.
• Conduct annual benefit surveys to gather employees’ feedback and address concerns.
• Participate in new hire orientation to review benefit options for all new employees and ensure benefit paperwork is completed in a timely manner.
• Reconcile monthly benefit invoices in a timely manner.
• Manage annual ACA compliance.
• Manage all leave of absence requests.
• Answer outside inquiries regarding employment verification as it relates to payroll for loans, mortgages, and employment requests.
• Maintain knowledge of federal, state, and local legal requirements by studying existing and new legislation, ensuring company’s compliance, and advising management on any action required.
• Maintain confidentiality as it relates to all employee payroll and benefit information.

Candidate should possess:
• Acute attention to detail.
• Master knowledge in the entire payroll process, including tax reporting.
• Thorough knowledge of employee benefits.
• Thorough knowledge of generally accepted accounting/payroll practices and principles.
• Strong knowledge of general labor law guidelines.
• Excellent communication, people skills, and maintain a high degree rapport with all levels of the organization.
• Ability to demonstrate diligence and meet strict deadlines with an elevated level of accuracy.
• Strong organizational, problem-solving, and analytical skills.
• Commitment to excellence and high standards.
• Excellent time management skills and ability to multi-task and prioritize work.
• Excellent verbal and written communication skills.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with a positive attitude.
• Ability to work independently, as well as in a collaborative team environment.
• Proficiency with Microsoft Office 365 (specifically Excel, Word, and Outlook), Microsoft Teams and Zoom.
• A minimum of 5 years of payroll and benefits administration experience.
Offer of employment is contingent upon the passing of a background check, drug test, physical, and acceptable driving record.

Interested and qualified candidates should submit their cover letter and resume to careers@cellomaudru.com