What are the responsibilities and job description for the Financial Specialist/Payroll Processor position at City of Tomball?
The City of Tomball Texas is accepting applications for the position of Financial Specialist/Payroll Processor. This position will provide essential financial and clerical support to the Finance Department and will be primarily responsible for the moderately complex biweekly timekeeping and payroll process for approximately 250 employees, maintaining payroll records and all payroll reporting. This position will also provide limited accounts payable support.
Reports To Finance Manager
Positions Supervised None
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Education and Experience - An equivalent combination of education, training and experience will be considered. |
Education HS_GED
Experience 5 years of experience in payroll processing ◦ Strong understanding of payroll regulations and compliance ◦ Proficiency in payroll software and MS Excel ◦ Excellent attention to detail and accuracy ◦ Ability to work independently and prioritize tasks ◦ Experience processing Accounts Payable
Financial Specialist/Payroll Processor functions include but are not limited to the following.
- Time and Attendance Management: Provide employees access and manage security permissions in the Time Clock system. Review timesheets to ensure employees recorded hours are accurate. Liaise with supervisors regarding any time discrepancies. Provide end user training to employees.
- Payroll Processing: Perform the necessary tasks to complete the bi-weekly payroll process. Review payroll entries for accuracy and make necessary revisions. Verify changes to employee records including additions, terminations, earnings and deduction codes. Liaise with Human Resources.
- Financial Reporting: Prepare and transmit bi-weekly payroll contributions, prepare and submit quarterly and annual payroll reports, prepare internal payroll reporting.
- Document Management: Upload documentation to employee records. Organize and maintain reports and documentation in accordance with established records retention requirements.
- Other Duties: Implement process improvements to create efficiencies. Develop and maintain documented processes and operating procedures. Contribute to the team effort by performing other related duties as assigned which include supporting the Accounts Payable position when needed.
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Success Framework. The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role. |
- Extensive knowledge of payroll processing and related reporting.
- Analyzing payroll projects and tasks, prioritizing setting goals and meeting payroll deadlines.
- Time and labor, timekeeping and related reporting and resolution.
- Maintain confidentiality and protect the privacy of city employees.
- Accounts Payable processing experience.
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Equipment and Tools commonly associated with the performance of the functions of this job. |
Microsoft Office
Incode V.x
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Work Environment or atmospheric conditions commonly associated with the performance of the functions of this job. |
- The work is typically performed indoors in an office setting.
- May rarely be exposed to uncomfortable temperatures, humidity, noise, chemicals/gases, contagious diseases, airborne particles/pathogens, and/or physical trauma.
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* Physical Abilities. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. |
- Work requires the ability to sit, walk for extended periods of time.
- Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.
- Work requires the ability to talk, hear, listen, and comprehend.
- Must be able to lift up to 5lbs
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*The City of Tomball offers reasonable accommodation in the hiring and employment process for individuals with disabilities. If you need assistance to accommodate a disability, you may request accommodation at any time. |
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This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws, and employees may be required to comply with the changes. |
Hiring range - $48,402 - $50,822 ($23.27 - $24.43)
Salary range - $48,402 - $72,592
**Salary is dependent on qualifications and certifications**
Equal Employment Opportunity Statement - The City of Tomball does not discriminate on the basis of Race, Color, National Origin, Sex, Religion, Age or Disability in employment or the provision of services.
Salary : $48,402 - $72,592
