Office Clerk

Position Title: Office Clerk

Location: San Antonio, TX

Reports To: Office Manager

Employment Type: Full-Time

Summary:

The Office Clerk is responsible for providing administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks related to organization, communication, and documentation to support management and staff.

Key Responsibilities:

• General Administrative Duties:
• Answer and direct phone calls, emails, and inquiries in a professional manner.
• Greet visitors and assist with their needs.
• Manage and maintain office files, both physical and digital.
• Distribute incoming mail and prepare outgoing correspondence.
• Document Management:
• Prepare and edit documents, reports, and memos as needed.
• Input, update, and maintain data in spreadsheets and databases.
• Maintain accurate records and retrieve information as required.
• Office Support:
• Order and manage office supplies and inventory.
• Coordinate maintenance and repairs of office equipment.
• Schedule and organize meetings, appointments, and travel arrangements.
• Collaboration:
• Assist other departments as needed with clerical tasks.
• Handle confidential information with discretion.
• Follow up on pending tasks and provide status updates to supervisors.
  
  
  

Qualifications:

• High school diploma or equivalent (associate’s degree preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.