Payroll/Receptionist

Title: Payroll Receptionist

FLSA Classification: Non-exempt

Reports to: Payroll Director

Date: January 23, 2025

Company Information:

D’Arrigo Bros. Co., of California, is a 100-year old, rapidly growing agricultural company based in Salinas, California and is one of the largest vegetable growers and packer/shippers. The company has a rich history as an industry trend-setter, not a follower. Since the day the company was founded by Stephen and Andrew D’Arrigo, two immigrant brothers from Messina, Sicily, innovation has been its hallmark.

With third generation D’Arrigo family members at the helm of our West Coast operations, you
can be sure that the traditions of being the very best in the business emanate from the top and are carried out by our dedicated family of approximately 3,500 employees. Always look for the distinctive Andy Boy pink label to know you can reliably get the finest pick of the crop.

Summary/objective:

Under supervision of the Director of Payroll, perform payroll reception and backup duties to the Corporate Receptionist.

Essential functions: (to include supervisory responsibilities – if applicable)

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Payroll Reception Duties

• Picks up all documents from the white Harvesting mailbox
• Picks up timesheets from the black mailbox near parking
• Picks up truck driver timesheets from the beige mailbox near Receiving
• Immediately forwards voluntary quit and terminations statuses to Payroll
• The balance of the status’ is immediately forwarded to Human Resources
• Sorts and distributes timesheets to payroll personnel
• Organizes truck driver tickets
• Scans harvest timesheets (pink tickets) & contractor timesheets to Yuma
• Scans Production timesheets & verifies signatures
• Ensures contractor documents returned from the Southern District are matched with timesheets and receiving records, verifies approvals, and submits them to Accounts Payable.

· Performs duties that require the operation of a motor vehicle as an essential function of the role. Employees in this position must possess and maintain a valid driver's license, a clean driving record, and comply with all applicable driving laws and company policies.

· Regular and consistent attendance is mandatory

Other Payroll Reception Duties

• Responsible for all payroll-related telephone and front desk inquiries by answering and researching employee/management questions
• Distributes outstanding checks at the counter
• Calls and sends letters to employees who have checks in the outstanding check box
• Logs checks returned from the fields and organizes and scans signature sheets
• Responsible for assuring adequate inventory of Payroll forms in the Training room
• Performs Reception duties at the Payroll office

Backup to Corporate Receptionist

• In the absence of and during the Corporate Receptionist’s scheduled breaks, performs all duties as listed in the Corporate Receptionist job description.
• Orders supplies, including office nameplates, stationary, PO books, etc.
• Codes for accounting entry
• Proficient with operation and maintenance of mailroom equipment
• Assists with postage, copiers, and folders
• All reception interaction must be pleasant and professional at all times
• Any request for time off should be coordinated with the Corporate Receptionist to ensure that the Corporate Reception Area is always covered.
• Manages package distribution of those delivered via USPS, Fed Ex, UPS
• Sorts packages for distribution
• Contacts (by phone or email) individuals to pick up packages promptly
• Monitors kitchen inventory supplies, ordering as required and approved by your manager
• Upon delivery, replenishes kitchen supplies taking the balance to long-term storage
• Ensures kitchen cabinets remain organized as intended
• Performs periodic purge of outdated food products within kitchen cabinets
• Unloads dishwasher first thing Monday morning and as required
• Delivers and retrieve supplies to and from long term storage
• Assures designated storage area is organized at all times
• Uses the Company vehicle for company business, including but not limited to:
• Picking up mail from the Company post office box
• Checking for notices to pick up packages at the post office window
• Delivering specific mailing as directed, certified, etc.
• Delivering mail to post office at end of each day
• Retrieving mail from the corporate office external mail box
• Delivering deposits as directed to the appropriate bank(s)
• Delivering and exchanging IT backup tapes within the bank safe deposit box
• Performing other banking duties as directed by your manager.
• Other tasks as requested by management

Additional functions:

N/A

Competencies:

· Excellent customer service skills on the phone, in person and written

· Excellent communication skills on the phone, in person and written

· Professional in appearance and demeanor

· Correct English usage, including spelling, grammar, punctuation and vocabulary

· Exceptional organizational skills

· Ability to identify and resolve problems in a timely manner; to gather and analyze information skillfully

· Organized team player who works well with a variety of people with a minimum of supervision

· Thrive in a fast-paced environment and handle pressure while managing multiple tasks

Work environment:

· Indoor

· Fulltime

Physical requirements:

See separate physical requirements document for this role.

Travel required:

N/A

Required education and experience:

• Bi-lingual/bi-literate in English/Spanish
• Knowledge of general business office practices
• Operation of standard office equipment, including personal computers, photocopier, fax machines, scanner and appropriate software
• Microsoft desktop products including strong knowledge and experience with Outlook, Excel and Word.
• Switchboard/phone equipment

Preferred education and experience:

N/A

Additional eligibility requirements:

N/A

Affirmative Action/EEO statement:

We are an Equal Opportunity Employer - The Company assures equal employment opportunity with respect to recruiting, hiring, training, compensation, transfers, and promotions. All Company practices will be administered without regard to race, sex, pregnancy, childbirth, and medical conditions related to pregnancy and childbirth, age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), denial of FMLA leave, disability, marital status, medical condition (cancer and genetic characteristics), genetic information, national origin, gender, gender identity, gender expression, sexual orientation, military or veteran status or any other characteristic protected by state, federal or local law, including the combination of two or more protected characteristics, in terms and conditions of employment. Information provided on this application will not be used for any discriminatory purpose.

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Pay range:

$20.00-$23.00 per hour

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• Overtime

Experience:

• Customer service: 1 year (Required)
• Payroll: 1 year (Preferred)

Language:

• Spanish (Required)

Ability to Commute:

• Salinas, CA 93908 (Required)

Work Location: In person

Salary : $20 - $23