Executive Personal Assistant

The Executive/Personal assistant will be responsible for supporting the day-to-day tasks of two partners for this Family Office. The role will report to the both partners involving frequent daily contact on a part time basis, Monday through Friday 20 hours a week. This position will operate most of the time remotely from one’s home with the occasional need to physically go to the office in Morris County, NJ. The right individual will have good communication skills, exceptional organizational skills, and someone who is technically savvy.

Responsibilities:

• Manage, maintain, and organize a busy corporate calendar for both partners
• Manage multiple calendar entries per day for both professional and personal appointments
• Set up zoom calls for assigned meetings
• Book and maintain frequent travel itinerary including airfare, hotel, restaurant reservations, and ground travel
• Help organize day-to-day activities for multiple properties, including but not limited to TV and Internet, HVAC maintenance, water deliveries, landscaping maintenance, security system, vehicles, and coordination with housekeeper
• Ability to work with various software such as Microsoft Office suite, Google Docs, Zoom meetings, and ideally someone that is familiar with AI programs, such as ChatGPT
• Assist with utilities subscriptions and renewals for things such as phones online subscriptions, media publications, and water delivery
• Help organize professional and personal events
• Manage 2 dogs’ schedules for vet appointments, medical records, and kennel reservations.
• Maintain vehicle registration, maintenance, and storage planning

QUALIFICATIONS:

• Candidates are required to have prior experience as an Executive and/or Personal Assistant to be considered
• Prior experience managing a very busy, high-volume schedule
• Keen ability to multi-task
• Must have excellent communication, written, and organizational skills
• Computer literacy is important with proficiency in Microsoft Office products and Google Docs
• Ability to come to the corporate office in Morris County, NJ spontaneously a couple of times a month