What are the responsibilities and job description for the Administrative Assistant position at Fitzgerald Restoration Services Inc?
Job description
The Marion Group is a construction management company, which works on projects from their initial concepts to the finalized product. We have built numerous condos, apartments, and homes in the greater Boston and south shore areas. Our growing company is looking for a full-time administrative assistant to assist in our Walpole office. The administrative assistant would provide a full range of administrative support, and assist with various other responsibilities within the office. The applicant must have excellent communication skills, both through email and over the phone. This position also requires the ability to multitask under pressure, while maintaining an organized work space. The Marion Group provides an excellent benefit package, and a competitive salary based on experience.
General responsibilities:
· Answering phone calls and email in a professional and efficient manner.
· Filing and organizing incoming mail and invoices.
· Scheduling various deliveries and appointments for the owner and project managers.
· Drafting contracts for various subcontractors.
· Working with the project manager, to ensure a smooth-running job site.
· Managing condo associations, while units are under warranty.
· Handling and tracking company and subcontractor insurances.
· Filling out and tracking Permit paperwork for upcoming site work.
· Working on Procore software to stay updated with job site activities.
Required Skills:
· Ability to complete day to day tasks with minimal supervision.
· Excellent communication skills in office, online, and over the phone.
· Ability to remain calm in a busy office setting while multitasking.
· Proficiency in Office 365.
· Experience with Procore and QuickBooks online is preferred, but not required.
· Prioritizing pressing or time constrained tasks.
· Handling confidential information in a professional manner.
Pay based on experience level.
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
- Weekend availability
Experience:
- Administrative: 1 year (Preferred)
Work Location: One location
Salary : $18 - $-1
