Office Administrator

We’re seeking an organized and motivated Office Administrator to join our team at Front Burner Marketing. In this role, you’ll support daily operations, ensuring everything runs smoothly while contributing to a collaborative and positive work environment. If you're looking for a position that offers variety, flexibility, and the opportunity to make a meaningful impact, we’d love to hear from you!

Responsibilities

• Provide administrative support to all members of the FBM team.
• Manage the Managing Director’s calendar.
• Purchase office supplies, assist with mail, and maintain an orderly office environment.
• Manage incoming vendor invoices by documenting, scanning, and uploading them for staff reference during billing sheet preparation.
• Handle vendor payments in a timely manner.
• Update the weekly client billable hours document.
• Reconcile financial accounts promptly and schedule payments for accounts such as credit cards and utilities.
• Review timesheets and approve payroll.
• Prepare billing sheets for account managers, including timesheet hours.
• Actively participate in recruiting processes, including creating and managing job postings online, reviewing resumes, making initial contact with potential candidates, and conducting phone screenings.
• Manage the Marketing Rockstars program to build and engage a pool of potential future hires (marketing for this program will be handled by another team member).
• Assist in preparing new hire paperwork and supplies.
• Manage staff and client gift-giving.
• Maintain the company’s internal website.
• Generate P&L reports for new client proposals before sending them out.
• Run profit/loss reports for each client monthly.
• Manage the list of approved vendors.
• Effectively manage your own workload, prioritize tasks to meet deadlines, and stay within the allotted time.
• Handle sensitive and confidential information regarding personnel, business finances, and operations.

Qualifications

• Ability to manage processes effectively.
• Proficiency in Microsoft Office, with a high level of expertise in Excel. If you find Excel challenging, this isn’t the role for you!
• Strong problem-solving skills.
• Excellent interpersonal skills, with the ability to work well in a supportive team environment.
• Confidence and a positive, uplifting energy that inspires others.
• Reliable, detail-oriented, and focused, with strong time management and productivity skills.
• A curious and self-motivated attitude toward improving current processes.
• Flexibility in adapting to changing requests.
• Excellent communication skills, with confidence in communicating results and data to teammates.
• Discretion when handling confidential information.
• Ability to work in-office several days a week.

What a Position at Front Burner Marketing Offers:

• Excellent opportunity within a highly desirable, expanding industry
• Supportive work environment where you're encouraged to learn
• Flexible work schedule to help you balance work with family and free time
• A high degree of autonomy
• Competitive pay
• Be part of a company that values confident self-starters who embrace positivity, look for opportunities to improve processes, work hard to deliver their best, demonstrate mutual respect and support the team, and maintain a sense of humor along the way. Each of us contributes to our individual and collective success and happiness.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Choose your own hours
• Monday to Friday

Experience:

• Microsoft Excel: 2 years (Required)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Northfield, OH 44067 (Required)

Ability to Relocate:

• Northfield, OH 44067: Relocate before starting work (Required)

Work Location: Hybrid remote in Northfield, OH 44067

Salary : $20 - $25