Remote Administrative Associate | WFH Opportunity

Job Overview

We are looking for a highly organized and detail-oriented Administrative Associate to join our dynamic team in supporting the operational functions of the Departments of Environmental Engineering and Safety, Health, and Industrial Hygiene. This remote position is ideal for a proactive individual who can adeptly manage a range of administrative responsibilities while maintaining a customer-focused approach.

Key Responsibilities

• Manage communications including answering phone calls, responding to emails, and directing visitors to appropriate personnel.
• Provide comprehensive support to faculty by coordinating travel, meetings, and events, while also preparing and submitting expense reports.
• Act as a recording secretary during meetings, ensuring accurate documentation and distribution of meeting minutes.
• Conduct research, compile information, and assist with the creation of reports and departmental newsletters.
• Oversee office management tasks such as maintaining calendars for department staff and managing office supply inventory.
• Utilize office software for various functions including database management, scheduling, budgeting, and curriculum records.
• Assist students by connecting them with the appropriate faculty or staff to address their needs.
  
  

Required Skills

• Strong interpersonal, public relations, and communication skills, enabling effective collaboration with diverse groups.
• Proficient in standard office equipment and software applications, including word processing and spreadsheets.
• Capable of managing confidential information with utmost discretion and professionalism.
• Exceptional organizational skills with a keen attention to detail and the ability to prioritize effectively.
• Strong problem-solving abilities to navigate challenging situations in a timely manner.
  
  

Qualifications

• High School Diploma and a minimum of 3 years of experience in office administration.
• Preferred qualifications include prior experience in higher education and familiarity with BANNER and Oredigger Web software.
• An Associate Degree or higher is also preferred.
  
  

Career Growth Opportunities

By joining our organization, you will have the chance to expand your professional skills and contribute to the development of future leaders in science and engineering. We are committed to fostering continuous learning and career advancement through various educational benefits.

Company Culture And Values

We pride ourselves on cultivating an inclusive and welcoming work environment that values diverse perspectives. Our commitment to advancing science, engineering, and technology is matched by our dedication to teamwork and collaboration.

Compensation And Benefits

We offer a competitive benefits package that includes:

• Comprehensive health insurance including medical, dental, and vision coverage with low deductibles.
• Generous employer contributions to health care benefits.
• Paid leave encompassing holidays, annual leave, and sick leave.
• Educational benefits, including tuition discounts for employees and their dependents.
• Access to wellness programs, employee assistance services, and optional retirement plans.
• Opportunities for remote work days, subject to position requirements and supervisor approval.
  
  

Application Process

Interested candidates are encouraged to submit the following materials for full consideration:

• A cover letter detailing your qualifications.
• A current resume.
• Contact information for three professional references.
  
  

Important Notes

• Employment offers are contingent upon satisfactory completion of a criminal background check.
• Applications submitted by December 2, 2024, will receive full review; however, late submissions may still be considered until the position is filled.
  
  

Diversity & Inclusion

We actively encourage applications from individuals of all backgrounds, including minorities, women, veterans, and persons with disabilities, and we provide accommodations for known disabilities during the application and interview process.

Why Join Us?

By becoming part of our esteemed team, you will play a crucial role in advancing key projects and initiatives, making a significant impact in your community while enjoying a fulfilling and rewarding career.

Employment Type: Full-Time