Analyst - National General Affairs (West Point)

About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The General Affairs Analyst plays a pivotal role in supporting VPC Operations by ensuring the timely and accurate processing of invoices, vendor payments, and purchasing functions. This position involves close collaboration with management and vendors, validating invoices, reconciling credit card statements, and managing purchase orders. Additionally, the GA Analyst is responsible for asset management tasks, including tracking company assets, calculating depreciation, and maintaining comprehensive, auditable records. The role also includes month-end reporting, account reconciliations, and accruals to ensure accurate financial statements. By maintaining detailed documentation and effectively managing vendor relationships, the GA Analyst supports the company’s financial health and operational efficiency.
Responsibilities

• Support VPC Operations:
• Work closely with the management team to understand the financial needs and constraints of the company
• Ensure alignment of GA processes with the company's financial strategies and goals
• Establish and maintain strong relationships with vendors
• Communicate effectively to resolve any billing issues, discrepancies, or concerns
• Ensure vendors are paid according to agreed terms to maintain good working relationships and avoid disruptions in service or supply
• Review invoices for accuracy, ensuring that they match purchase orders and delivery receipts
• Check for correct pricing, quantities, and terms of invoices and payments
• Route invoices for necessary approvals within the company (Ensure adherence to the company's internal controls and approval processes)
• Schedule and execute payments to vendors, ensuring that payments are made in a timely manner such as processing electronic payments, checks, or any other forms of payment used by the company
• Process invoices and other documents using company portals, SAP, and E-DOC and ensure all transactions are recorded accurately and timely
• Assist in placing purchase orders with vendors, ensuring that orders are accurate and meet company requirements
• Monitor the status of orders, ensuring timely delivery and resolving any issues related to delays or incorrect deliveries
• Maintain accurate records of all purchasing activities, including purchase orders, contracts, and correspondence with vendors
• Monitor various parts and supply inventories and prepare purchase orders to maintain supply levels
• Oversee employee uniform purchase and distribution, ensuring that uniforms are ordered and distributed according to company policies
• Reconcile credit card statements to ensure all charges are accurate and accounted for
• Perform research to identify potential vendor candidates, ensuring they meet minimum requirements for insurance and other criteria
• Monitor the vendor payment process throughout the cycle to ensure vendors receive payment in a timely manner
• Track and manage company assets, including office equipment, machinery, and technology by ensuring assets are recorded accurately in the company's asset management system
• Calculate and record depreciation for fixed assets and ensure compliance with company policies and accounting standards
• Handle the disposal or transfer of assets, ensuring proper documentation and updating of asset records
• Keep detailed and comprehensive records of company assets that are easily accessible and auditable
• Prepare detailed month-end reports summarizing GA activities, outstanding invoices, and payments made and provide insights and analysis to support financial decision-making
• Perform reconciliations of GA accounts, ensuring that all transactions are recorded accurately, and discrepancies are investigated and resolved
• Calculate and record accruals for expenses that have been incurred but not yet invoiced or paid to ensure that the company's financial statements reflect all outstanding liabilities accurately
• Maintain detailed and comprehensive records of all financial transactions, vendor interactions, and asset management activities to ensure that records are easily accessible and auditable
• Provide cross training to other team members
• Participate in company training opportunities
• All other duties as assigned

Benefits of working at Hyundai GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*
• Benefits may vary by location. All benefits pursuant to Company policy

Skills

• Excellent written and verbal communication skills Required
• Proficient with PC skills: MS Office products (Excel, Word, PowerPoint, Outlook) Required
• General accounting principles Required
• Attention to detail and organizational skills Required
• Ability to communicate effectively in-person, over the phone and through e-mail Required
• Experience with SAP or other accounting software packages Required

Education & Experience

• High School Diploma/ G.E.D. Required
• 1 - 2 Years of Experience in Accounting Required
• 3 - 5 Years of Experience in Accounting, Accounts Payable, and/or Asset Management Preferred

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in our West Point, GA office
• Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.