HUMAN RESOURCES ASSISTANT

We are seeking an organized and detail-oriented HR Assistant and Receptionist to join our team. In this dual-role position, you will manage employee records, maintain compliance, support HR projects, assist in onboarding and training initiatives, and serve as the first point of contact for visitors and callers. This is a great opportunity for those looking to build a career in human resources while contributing to a dynamic and welcoming office environment.

Human Resources Duties:

• Collaborate with the HR Manager to support highly confidential HR matters and special projects.
• Serve as the primary contact for applicant and new hire questions.
• Maintain and organize employee files, including filing, scanning, and auditing documentation.
• Manage training schedules and ensure they are updated in calendars.
• Assist in organizing orientation, onboarding, and training programs.
• Create and review DOT files for all Class A and B drivers.
• Input new hire information into HR databases and ensure accuracy.
• Print and prepare applications, new hire packets, handbooks, and time cards.
• Analyze job duties and assist in writing job descriptions.

Receptionist Duties:

• Greet visitors in a professional and welcoming manner.
• Answer and direct phone calls to the appropriate departments or personnel.
• Manage incoming and outgoing mail, including distribution and preparation.
• Maintain the cleanliness and organization of the reception area.
• Schedule appointments and meetings as needed.
• Provide general information about the company to callers and visitors.

Additional Responsibilities

• Provide administrative support to management as needed.
• Contribute to team efforts to achieve departmental and company goals.
• Lead by example, sharing knowledge and skills with others.
• Deliver exceptional customer service to employees, clients, and vendors.
• Perform other duties as assigned.

Qualifications

Required:

• High school diploma or equivalent (GED).
• Proficiency in computer software, data entry, and basic office skills.
• Strong communication skills and the ability to handle confidential information.

Preferred:

• Experience in HR or administrative roles with receptionist duties.
• Bilingual English/Spanish

Core Competencies

• Exceptional attention to detail and organizational skills.
• Strong collaboration and communication abilities across teams.
• Effective time management and respect for deadlines.
• Professional demeanor in front-desk interactions.
• Problem-solving and critical thinking skills.

We are looking for a highly organized and detail-oriented HR Assistant with Receptionist Duties to join our team. In this dual-role position, you will support human resources operations by maintaining employee records, assisting with onboarding and training, and managing confidential HR matters. Additionally, you will serve as the first point of contact for visitors and callers, ensuring a professional and welcoming experience. This is an excellent opportunity to build your career in human resources while developing key administrative and front-desk skills in a dynamic and supportive environment.

Greentek, Inc. is an Equal Opportunity Employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Greentek, Inc makes hiring decisions based solely on qualifications, merit, and business needs at the time.