What are the responsibilities and job description for the Administrative Coordinator position at hdesigngroup?
𝗪𝐞'𝐫𝐞 𝐇𝐢𝐫𝐢𝐧𝐠: 𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐯𝐞 𝐂𝐨𝐨𝐫𝐝𝐢𝐧𝐚𝐭𝐨𝐫 (Part-Time / Full-Time)
H Design Group is looking for a detail-oriented and organized Administrative Coordinator to join our team! This key role will work alongside our Office Manager, supporting daily operations of our architectural office, ensuring smooth workflows & exceptional client service.
𝗪𝐡𝐚𝐭 𝐘𝐨𝐮’𝐥𝐥 𝐃𝐨:
𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐯𝐞 𝐒𝐮𝐩𝐩𝐨𝐫𝐭 (80%)
Purpose: Coordinate day-to-day administrative operations for the office manager and partners.
1. Be an initial point of contact for clients in the office, by phone, and through email
2. Organize, audit, and file project documents
3. Ensure that all necessary materials are prepared and available for client presentations
4. Coordinate and maintain an up-to-date scheduling calendar for partners, and associates
5. Administer project close-outs
6. Assist Office Manager with general Accounting tasks
• Maintain consultants current W-9’s and certificate of Insurance.
• Data Entry / AR
• Run reporting / maintain Excel spreadsheets as requested.
• File accounting paperwork
7. Additional tasks as requested by Office Manager and Principals
𝐌𝐚𝐫𝐤𝐞𝐭𝐢𝐧𝐠 𝐚𝐧𝐝 𝐁𝐫𝐚𝐧𝐝𝐢𝐧𝐠 (20%)
Purpose: Assist in developing and executing internal marketing/branding for client deliverables.
1. Coordinate and compile RFQ/RFP documents based on specific projects and client needs
2. Assist in developing and maintaining H Design Group’s brand including, but not limited to, online marketing, public events, client presentations, and merchandise
3. Generate content and maintain social media channels
4. Assist with generating content and maintaining the company website
𝐄𝐱𝐩𝐞𝐫𝐢𝐞𝐧𝐜𝐞 & 𝐒𝐤𝐢𝐥𝐥𝐬 𝐃𝐞𝐬𝐢𝐫𝐞𝐝:
• Confidential / Professional Nature
• Customer Service / Client Relations
• Excellent Communication & a Team-Oriented Mindset
• Strong Organizational & Multitasking Skills
• General Knowledge of Accounting Principles
• Marketing Support
• Proactive Approach to Problem Solving / Thinking Outside the Box
• Punctual / Can be Counted On As a Key Team Member
• Excel / Microsoft Office
• Multi-Line Phone System
If you’re passionate about supporting creative teams and making a meaningful impact, we’d love to hear from you!
📩 Apply now: info@hdesigngroup.com (references required)
📍 Location: 5039 S National Ave, Springfield, MO 65810