Contracts and Grants Representative

IU INDY LUDDY INFORMATICS (IN-INFO-IUINA)

The contracts and grants representative is responsible for all pre-award grant and contract activities.

Department-Specific Responsibilities

• Supports 'lifecycle' of pre- and post-award sponsored project administration, including (but not limited to) identifying funding sources, preparing proposal documents and materials, coordinating and ensuring timely proposal submission with university sponsored research office, assisting with management of sponsored account activity, maintaining all relevant electronic and hard copy department files.
• Disposes of all relevant electronic and hard copy department files upon expiration of retention period.
• Provides information for internal reporting as needed.
• Prepares pre-award proposals, including budget preparation, collation of documents, editing, and proofreading.
• Liaises with subcontractors, collaborators, consultants and their respective assistants.
• Routes proposals for approval by all involved parties and coordination of submission with university office of sponsored research.
• Trouble-shoots proposal questions or concerns post-submission.
• Gathers, creates, and submits NIH 'Just in Time' information as requested.
• Manages post-award project financials, including request account underwrite, applies costs to account, advises project personnel on account status/balance, cost allowability.
• Processes federal effort reporting.
• Coordinates other business processes as necessary with departmental colleagues and university contract and grant administration.
• Coordinates reconciliation and account closing.
• Complies with university and sponsor record retention requirements.
• Serves as primary point of contact liaising project investigators, collaborators and subcontractors, sponsor representatives, department administration and university research administration.
• Coordinates flow of information and communications among all parties engaged in any specific project.
  
  

General Responsibilities

• Provides day-to-day support related to the administration of contracts and grants.
• Follows established processes and protocols to ensure contracts and grants are compliant with all university, sponsor, and federal policies.
• Serves as departmental liaison on contracts and grants related issues.
• Provides forecasting, compiles budget information, coordinates required approvals, and ensures timely submission of proposals to funding agencies.
• Provides other various administrative support for contracts and grants operations.
• May provide guidance or lead other contracts and grants support staff.
  
  

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in related field
  
  

Required

WORK EXPERIENCE

• 1 year in related field
  
  

Skills

Required

• Maintains a high degree of professionalism
• Proficient communication skills
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

IU Indianapolis campus

This position is eligible to work a hybrid schedule (mix between 1 day remote and 4 days in-person work), subject to change in the future based on university policy and business needs.

$40,000 - $50,000 per year based on experience

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: Research

Job Family: Research Administration

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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Telephone: 812-856-1234