What are the responsibilities and job description for the Administrative Assistant position at Interstates Companies?
Interstates is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will play a crucial role in supporting daily operations with our Manufacturing Teams and ensuring the smooth functioning of the office. If you are a proactive individual with excellent communication skills, love solving problems, enjoy supporting a high-energy team and have the ability to handle multiple tasks efficiently... you will love this opportunity!
At Interstates, we offer fantastic benefits for you and your family. We place tremendous focus on training our employees while providing challenges and career development opportunities, so that each team member has the ability to reach their full potential.
Responsibilities
- General Administrative Support:
- Provide administrative support to ensure efficient office operations.
- Answer and direct phone calls, emails, and other forms of communication.
- Prepare detailed meeting agendas, provide meeting support, and ensure effective follow-up on action items.
- Conduct research and information gathering as needed to support team initiatives and decision-making.
- Calendar Management:
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and update calendars to ensure timely and organized daily activities.
- Data Entry and Record Keeping:
- Input and manage data accurately in various systems.
- Maintain organized records and files for easy retrieval.
- Conduct data analysis and create KPI reports, including updating dashboards and building spreadsheets for team utilization.
- Communication Liaison:
- Act as a liaison between departments, clients, and external partners
- Draft and edit correspondence, reports, and other documents.
Qualifications
Education and/or Experience:
- High School Diploma or equivalent
- 3 years of relevant experience preferred
- Or equivalent combination of education and related experience/training
Preferred Skills:
- A high level of detail accuracy with the ability to prioritize and manage tasks
- Adaptability/flexibility
- Effective in all aspects of communication
- Proactive approach to solving problems
- Strong MS Office skills, especially Excel and Outlook
- Ability to handle sensitive and confidential information with discretion.
- High attention to detail and accuracy.
- Ability to work independently and collaboratively in a team environment.
Travel: Travel will be minimal for this position under 10% per year. Position is in person located in Sioux Center, IA or Omaha, NE.
Interstates is an Equal Opportunity/AA Employer and provides a drug-free work environment.
Interstates is an Equal Opportunity/Affirmative Action Employer and provides a drug free work environment. All applicants will receive consideration for employment without regard to age, race, gender, creed, color, sex, sexual orientation, gender identity or expression, national origin, religion, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Interstates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. A copy of our AAP is available upon request during regular business hours.
