Construction and Payroll Administrator

Job Summary:

Construction and Payroll Administrator assisting in managing the day-to-day operations of the construction department, including payroll, reporting, and interdepartmental communications. The role encompasses administrative tasks primarily focused on managing employee payroll, including approving timecards, prevailing wage calculations, processing deductions, and ensuring compliance with labor laws and union regulations. In addition, they will be responsible for handling general administrative duties like document management, project reporting, and communication with field teams; essentially acting as the central point of contact for both administrative and payroll functions within the construction department.

Duties/Responsibilities:

• Payroll

  • Prepare payroll reports, respond to payroll inquiries, and resolve payroll issues.

  • Calculate employee wages based on hourly rates, overtime, and prevailing wages for union and non-union employees.

  • Process payroll deductions including taxes, benefits, and garnishments.

  • Stay updated on labor laws and regulations, including prevailing wage requirements.

  • Ensure accurate reporting of employee hours and payroll deductions.

• Billing

  • Review work orders and change orders before handing off to billing for invoicing.

• Document Management

  • Manage project documentation, including contracts, change orders, and progress reports.

  • Coordinate with field teams to gather necessary paperwork and information.

  • Maintain employee personnel files and records.

  • Handle general office tasks like answering phone calls, filing, and email management.

Required Skills and Experience:

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to prioritize tasks and to delegate them when appropriate.

• Ability to function well in a high-paced, and at times, stressful environment.

• Strong Proficiency in Microsoft Office Suite (Excel and Word).

• Experience with construction industry payroll, specifically prevailing wage.

• Excellent organization, time management, attention to detail, and communication skills.

• Ability to work accurately with numbers.

• Effective communication skills to interact with both field personnel and management.

• Knowledge of construction industry practices and terminology.

• Sage 300 and BuildOps experience is a plus.

Education and Experience:

• High school diploma or equivalent required; Associate degree in office administration or related field preferred.

• At least three years of administrative and payroll experience required.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.

Equal Opportunity Employer:

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.