Accounts Payable Specialist

Overview

Accounts Payable Specialists are responsible for auditing, processing and reconciling all carrier freight bills and packets timely and accurately, while providing financial, clerical and administrative support to Operations. 

Responsibilities

• Audit and process carrier freight bills timely in accordance with the Carrier Invoice Approval Process.
• Image/scan all carrier freight bills.
• Ensure timely billing of shipments.

• Monthly reconciliation of carrier freight bills against open manifest. 

• Research and resolve freight bill and payment discrepancies.
• Generate and issue customer invoices
• Process and audit carrier packets provided by operations.  
• Provide financial, clerical and administrative support to ensure efficient, timely and accurate payment of accounts upon request.
• Support Corporate Collections, verification of all required billing documents
• Document and record financial status (credit reports) of all new customers when required.
• Identify and alert Operations of delinquent customers placed on credit watch and/or hold.
• Process Carrier Freight Claims according to CFR49 regulations.
• Answer inbound calls and emails regarding accounting and payment questions.
• Manage checklist from start to finish, providing timely distribution of information to teams by uploading data into the TMS.
• Maintain all updated carrier information; enter insurance information and operating authority timely into the TMS.
• File customer’s freight claims on their behalf with carriers.
• Assist Logistic Managers and operations with manual order entry, tracking, tracing and progression of carrier shipments, as needed.

Qualifications

• 2-3 years administrative experience
• Strong organization skills
• Attention to detail
• Excellent written and oral communication
• Ability to prioritize in a fast-paced environment
• Strong teamwork, initiative, and customer service skills

Benefits

• Stable and growing organization
• Competitive weekly pay
• Professional, positive and people-centered work environment
• Comprehensive benefits package: Health, Dental, Vision, AD&D, 401(k), etc.
• Paid holidays (8); paid vacation and personal days

Customer serivce, 3Pl, third party logistics, 3rd party logistics, broker, coordinator, administrator, transportation, supply chain