Office Assistant

Job Title: Office Assistant

Location: Seymour, IN
Employment Type: Full-Time
Reports To: Office Manager

About Us:

Lawyer Excavation Inc. is a support to our community and others around us and we apply family values in our day to day lives. Our work consists of utility work, site development, and infrastructure systems. If you are a person that values a wholesome and family-oriented environment and are a person that wants to have a career where you can grow yourself as well as work with a group of people that are dedicated to excellence, then we are the company for you.

Why Join Us:

• Competitive salary and benefits package, including holiday pay, health insurance, 401K, paid vacation.
• We ae a family owned and run company with family values.
• Collaborative and supportive team culture.
• Opportunities for professional development and career growth.

Position Summary:

As an Office Assistant, you will play a key role in managing the first impressions of our company and controlling access of salespeople to protect the time and resources of all team members. Responsibilities include greeting guests, managing incoming and outgoing calls, scheduling appointments, and providing administrative support to our team. Our ideal candidate is customer-service oriented, possesses excellent communication skills, and has a professional appearance and can-do attitude.

Key Responsibilities:

· Greet and welcome guests upon arrival.

· Direct visitors to the appropriate person and office.

· Screen sales calls and accept information for review by other team members.

· Assist with administrative tasks.

· Help plan and coordinate company events as needed.

· Ensure security, integrity, and confidentiality of company data.

· Ensure office, hospitality and misc. supplies are stocked and organized.

· Answer, screen, and forward incoming phone calls.

· Provide basic and accurate information in-person and via phone/email.

· Receive, sort, and distribute daily mail and deliveries.

· Maintain office security by following safety procedures and controlling access via the reception desk.

· Ensure reception area and office is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures).

· Perform clerical duties such as filing, photocopying, transcribing, and faxing.

· Schedule appointments, update calendar and arrange meetings.

· Manage meeting room availability.

· Attend and participate in regular meetings.

· Manage or coordinate miscellaneous projects as requested.

Required Qualifications:

· High school diploma or equivalent. Certification in Office Management is a plus.

· Valid driver’s license with good driving record; must provide own transportation to shop or work site each day (having your own vehicle Is essential).

· Proven work experience as a Receptionist, Front Office Rep or similar role.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Detail-oriented.

· Hands-on experience with office equipment (e.g. phone, fax, copy, scan, and printers).

· Professional attitude and appearance.

· Solid written and oral communication skills.

· Assertive, proactive, resourceful and adaptable.

· Excellent organizational skills.

· Multitasking and time-management skills, with the ability to prioritize tasks.

· Familiarity with Construction, Excavation, or Trucking Industry desirable.

How to Apply:

Please send your resume and a brief cover letter detailing your relevant experience to Lawyer Excavation Inc or visit our web site and apply.

Lawyer Excavation Inc. is an equal opportunity employer. We are committed to creating a welcoming workplace.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person