Project Coordinator

Company Information:

At LeadingEdge Personnel we thrive on excellence through personal development and continuing improvement through education. Our competitive edge is the tenure we have and our dedicated staff coupled with our focus purely on office clerical, IT, Legal, HR, CSR, Medical, Accounting, and Insurance roles.

Description of Role:

We are seeking a Project Coordinator who will work with project managers and specialists to ensure that all aspects of the project are carried out and cared for.

Responsibilities:

• Assist in setting up jobs and creating job folders
• Assist in setting up projects in system
• Maintain, monitor and organize project records and documentations
• Create, organize, and distribute bid documents
• Engage with subcontractors and supplier contacts on bid solicitations and project opportunities
• Coordinate and collect subcontractor and supplier bids to assist Project Managers in preparing accurate and timely cost estimates
• Maintain accurate and up-to-date project documentation, including contracts, permits, and project plans. Track expenses, review invoices, and address any project budgetary concerns in collaboration with the finance team.
• Support the project manager team in working with government authorities on obtaining all necessary project permits, licenses, and variances processes
• Coordinate and track submittals, change orders, schedules, and the distribution of updated construction documents to subcontractors and suppliers
• Request close out documents as each trade finishes their scope prior to releasing retention and track receipts
• Coordinate and schedule project meetings, take meeting minutes, and distribute meeting minutes on behalf of the Project Manager Organize and file project-related documents for easy retrieval and reference.
• Perform additional tasks and responsibilities as needed by the business

Skills & Requirements:

• 2 year's in planning/scheduling, cost control, and project administration
• Must have Ajera project management software experience.
• Associate's degree from a two-year college in finance, business, or project management required
• Must have 2 year's experience in project administration
• Proficient in Microsoft Office 365, including Excel, Word, and Outlook
• Experience in Ajera is a plus
• Results-orientated with proven ability to organize, plan and prioritize work to meet deadlines
• Excellent verbal, written, and presentation skills; communicates effectively with management, employees, customers, and vendors
• Must be able to work in fast-paced environment and able to quickly adapt and adjust to address the needs of the project and customer

Work Schedule:

Monday - Friday 8:00am - 5:00pm