Accounts Payable Bookkeeper - Fiscal - 008

JOB SUMMARY: The Accounts Payable Bookkeeper completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. 

ESSENTIAL FUNCTIONS and RESPONSIBILITIES: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification with or without an accommodation. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. 

• Responsible for all payable functions in accord with procedures developed by the Center’s Chief Financial Officer.
• Will link with Purchasing Department as appropriate to maintain the Center’s Internal Control structure.
• Will link with Vendors to establish and maintain appropriate relationships.
• Will maintain Detailed Listing and copies of all Accounts Payable related contracts and link with applicable parties as needed.  
• Will link with the General Ledger Bookkeeper to insure that payables related to contracts are paid in accordance with established and/or contracted procedures.
• Strictly adheres to the Center’s rules of confidentiality.
• Follows the procedures and policies set forth in the Center-wide, departmental, personnel and compliance manuals, as applicable.
• Develops and Reports corrective action plans as needed for Continuous Quality Improvement in the Accounts Payable area.
• Maintains systems and processes to ensure cost containment with regard to the Accounts Payable function.
• Assists with maintenance and upkeep on the Center’s computer systems as they relate to the Accounts Payable function. 
• Supports the philosophy, objectives, policies and procedures of the Center.
• Perform other duties as assigned.
• The ability to comply with the regulations requiring a workplace of dignity and respect and equal employment opportunity compliance.
• The ability to work collaboratively with others and to accept constructive criticism from supervisors and managers.
• Willingness to abide by the company’s published rules and regulations

 KNOWLEDGE AND JOB SKILLS: Knowledge of accounting and accounts payable functions. Computer literacy.  Ability to maintain good time management, organizational skills and attention to details. Ability to type and enter data accurately. Good verbal and written communication skills and flexibility is vital. 

COMPETENCIES: Knowledge, Skills, Abilities, and Motivation (KSAM) required for an employee to be successful. 

• Serving Our Consumers: Effectively meeting consumer needs, building productive consumer relationships, and taking responsibility for consumer satisfaction and loyalty. 

• Consumer Focus: Building strong consumer relationships and delivering consumer-centric solutions. 
• Values Differences: Recognizing the value that different perspectives and cultures bring to an organization. 

• Age Specific: N/A
• Basic Job Readiness: Courtesy, Flexibility, Reliability, Responsiveness
• Personal Effectiveness: Communication, Interpersonal Skills, Self-Management, Thinking Skills
• Organizational/Management: Compliance, CQI Commitment, Management of Information, Organizational Participation, Safety
• Performance Specific: Crisis Management, Customer Focus

• Effective Communication: Clearly conveying information and ideas to individuals and groups in a manner that engages the audience and helps them understand and retain the message. 

• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Manages Conflict: Handling conflict situations effectively, with a minimum of noise.

• Continuous Improvement: The ongoing process of achieving positive changes in service and processes in order to improve efficiency and quality. 

• Resourcefulness: Securing and deploying resources effectively and efficiently.
• Cultivates Innovation: Creating new and better ways for the organization to be successful. 

• Expertise: Demonstrating proficiency of an employee's skill or knowledge within their field of practice. 

• Drives Results: Consistently achieving results, even under tough circumstances.

 SPECIAL FACTORS:  Must have the ability to maintain appropriate internal control procedures and manage limited resources while maintaining appropriate relationships with both internal and external parties. Ability to work professionally and cooperatively with others.  Ability to take direction from those in authority.

JUDGMENT/DECISION MAKING: Utilizes established corporate policies and procedures in making decisions. Uses sound judgment in meeting the responsibilities and performing the duties of the position.  

EDUCATION & EXPERIENCE: 

• Education:  High school diploma or equivalent.
• Experience: Experience in bookkeeping, computer input and 2 years of accounts payable experience.

TRAINING & DEVELOPMENT: Completes all requirements according to Individual Training Plan within the first six months of hire and annually.  Other training and/or professional development may be assigned due to evolution of programs. 

POSITION CONTENT: This job description is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills or working conditions associated with the position.  While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, and/or remove duties and assign other duties as necessary.