Administrative Associate-Real Estate

Reporting directly to our Operations Manager, we are seeking an administrative associate to complete the following responsibilities:

• Communicating with tenants to coordinate inspections by clearing e-mails and phone messages.
• Communicating with field staff to help with inspection scheduling.
• Communicating with tenants to gain entry for scheduled work whether for internal staff or outside vendors.
• Communicating with field staff to coordinate material orders.
• Communicating with field staff to arrange for entry into apartments for scheduled work.
• Communicating with vendors to:

i. initiate materials orders.

ii. address issues/problems with receipt of materials.

iii. coordinate work dates in tenant apartments.

iv. receive/process required paperwork

• As required and in coordination with Operations Manager and Office Intern, completing NYC violations paperwork with respect to repair issues.
• Entering vendor invoices pertaining to the supplies and work covered under the above work responsibilities.
• You MUST:

i. be organized.

ii. follow instructions.

iii. be a good communicator.

iv. ask questions if unsure.

v. be a team player.

vi. speak Spanish.

Job Type: Full-time

Pay: Up to $22.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• administrative: 3 years (Required)

Language:

• Spanish (Required)

Work Location: In person

Salary : $22