Assistant Registrar

Job Description

POSITION TITLE: Assistant Registrar

NORMAL WORK HOURS: 40 hours per week, Monday-Friday

IMMEDIATE SUPERVISOR: Associate Registrar

POSITION SUMMARY:

The Assistant Registrar is the front line of customer service for the Registrar’s Office with curriculum emphasis on standard and non-standard semester course entry, major declarations, degree audits, and the transcript components of Olin’s Learning Continuum. In addition to working with the Associate Registrar on daily, semester, and annual registration operations for the College, the Assistant Registrar will have additional responsibility for the creation, processing and maintenance of non-standard academic activities, such as independent study, research, cross registration and course substitutions/transfer credit and the Passionate Pursuits and Co-Curricular programs, on a semester basis. As the lead team member of the front-line operation for the Registrar’s Office, the Assistant Registrar will assist in areas as needed with visitors and special events.

Working both independently and as a team member in a small office, this position is responsible for a broad range of skilled administrative tasks, as well as executing select academic projects related to the work in the Registrar’s Office. The successful candidate will be extremely organized, possess strong oral and written communication skills, be computer proficient, open to learning new tools, a self-starter, demonstrate good judgment and able to prioritize multiple tasks.

RESPONSIBILITIES:

• Provide customer service to the Olin Community and external queries.
• Creation, processing, and maintenance of standard, and non-standard, academic activities (independent study, research, cross-registration, passionate pursuits and co-curriculars).
• Respond to student requests related to enrollment verifications, transcripts, registration, course substitutions/transfer credit, cross-registration, on-line registration and grading.
• Manage the Course Substitution and Transfer Board’s requests.
• Process transfer credit approvals.
• Manage and process cross-registration requests as the home school and as the host school.
• Provide administrative support for the co-curricular program from the call for activities through the posting of transcript recognition.
• Work with faculty leadership and the Associate Dean for Academic Programs, Registrar on major declarations, student degree audits and graduation audits.
• Manage the Engineering Certificate programs with registration preference, academic audits and overall support for the programs, including the issuance of certificates as appropriate.
• Creation of semester registration materials alongside the Associate Registrar.
• Maintenance of the web pages within the Registrar domain.
• In conjunction with the Registrar, annual maintenance of College Catalog using vendor software.
• Act as the student petition liaison for the Committee on Student Academic Performance.
• Triage external and internal queries.
• Manage student academic files.
• Assist with Commencement, as needed.
• Other duties as assigned.

EXPERIENCE AND QUALIFICATIONS:

• Bachelor’s degree
• 3-5 years of professional experience, preferably in an academic or higher education environment; knowledge of student information systems preferred
• Excellent customer service and interpersonal skills, including strong verbal and written communication skills
• Analytical and problem-solving skills
• Ability to handle multiple tasks and projects simultaneously, effectively, and efficiently.
• Skill in organizing resources and establishing priorities.
• Team-oriented, reliable, flexible, and professional
• Knowledge of Microsoft Office products, as well as student information systems and tools.

Company Description

Olin College of Engineering seeks employees who are passionate about working collaboratively within and outside of the Olin community to support the College’s mission and vision for the future. At Olin, we are educating the next generation of engineering innovators and shifting the definition of engineering. Not only do our students ask, “Who are we designing this for, and what are their values?” They also ask questions about the impact of their work on society.

As Olin evolves under the leadership of our president, Dr. Gilda Barabino, we seek to become a more diverse and aware community, a place where everyone is a learner and where everyone is an educator. Olin will become a place where experimentation—including making and learning from mistakes—will be embraced across the institution, not just in the classroom. Collaboration is key to Olin’s curriculum and culture, and we will work intentionally to reinforce the values and culture to which we aspire. We are a community that thrives on being together; we value trust. The College supports teams to collaboratively decide how they can best do their work, and display a commitment to the community, all while providing individuals with overall work-life flexibility.

Olin College is situated on 75 acres in Needham, Massachusetts. We are approximately ten miles from Boston, one mile from the MBTA Commuter Rail train station, and approximately four miles from the Woodland Station for the MBTA Green Line. We have plenty of free parking on campus. You can find more details on our Visiting Campus page.

Take a Virtual Campus Tour: From the moment you step on campus at Olin, you feel a buzz of energy and activity—and once you experience it, you want to be a part of it.

Benefits

Olin College prides itself on offering to faculty and staff comprehensive benefits that provide both choice and value. These benefits are an important part of total compensation.

Full-time employees scheduled to work at least of 30 hours per week may be eligible for the following benefits:

Core Benefits

• Medical (three different options)
• Dental
• Vision
• Basic Life and AD&D Insurance (company paid)
• Paid Family Medical Leave
• Long Term Disability (company paid)
• 403(b) Retirement Plan with company match
• Liberal sick and vacation time and paid holidays
• Free parking

Additional Benefits

• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• Voluntary Life Insurance
• Tuition Assistance Program
• Business Travel Insurance
• Supplemental 403(b) Retirement Plan
• Travel Assistance Services (company paid)
• Health Care Management Program
• Pet Insurance

Please note that benefits are subject to change at any time.

Equal Opportunity Employer Statement

At Olin College we are dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about a role and have relevant experience, but your work history doesn’t align perfectly with every qualification in the job description, we'd nevertheless encourage you to apply.

Olin College is an Equal Opportunity Employer. We especially welcome applications from candidates belonging to groups that have been historically underrepresented in higher education, including women, racial and ethnic minorities, LGBTQIA people, and people with disabilities. Employees of the College who have a disability are welcome to request reasonable accommodations by contacting Human Resources at HR@olin.edu.