Receptionist and Administrative Assistant

Company Overview

Olympia Chimney & Venting, established in 1999, is a premier manufacturer of chimney venting systems and accessories based in Scranton, Pennsylvania. With a strong commitment to quality and innovative design, we strive to enhance fire safety through our products. Our acquisition of Copperfield Chimney Supply in 2019 has further solidified our position as a leader in the industry. Learn more about Olympia Chimney by watching this 5-minute video produced by PBS: https://youtu.be/dFi9UiHblSE?si=fbD6x2m68urqxZ_8

Summary/Objective

The Reception & Administrative Assistant (Part-Time) serves as the first point of contact for all visitors and phone inquiries at Olympia’s corporate office. This role ensures a warm, professional, and organized front desk experience while providing light administrative support to the HR team and internal departments. This individual manages lobby operations, facilitates communication flow, and contributes to smooth daily office functions.

Key Responsibilities

· Greet and assist all visitors, employees, candidates, and vendors with professionalism and courtesy.

· Answer, screen, and route incoming calls; respond to general inquiries and ensure timely follow-up.

· Serve as the first point of contact for customer pickups at headquarters, coordinating with the fulfillment team and providing clear, friendly instructions to ensure a seamless, customer-first experience.

· Manage the corporate mailroom process including incoming and outgoing packages, internal distributions, and deliveries.

· Perform administrative support functions such as scanning, copying, printing, and document distribution.

· Maintain front desk and supply areas in a clean, organized, and fully stocked condition.

· Support HR and other internal teams with ad hoc administrative projects and event preparation.

· Assist with tracking and reporting of various HR and people analytics.

· Serve as liaison between HR, employees, and IT support when changes are made to an employee’s work status (e.g., location, role, access).

· Assist with communication postings, office signage, and coordination of meeting logistics as needed.

· Provide backup support for scheduling, onboarding materials preparation, and employee communications.

· Help ensure office procedures are followed, especially related to guest access, security, and cleanliness.

Qualifications

· 1 year of experience in a receptionist, office assistant, or administrative support role.

· Friendly and approachable demeanor with strong interpersonal communication skills.

· Detail-oriented and organized, with a proactive attitude toward task completion.

· Ability to manage sensitive information with confidentiality and professionalism.

· Proficiency in Microsoft Office Suite (Outlook, Word, Excel); ability to learn new systems quickly.

· Reliable and punctual with a strong sense of responsibility and customer service.

Schedule

· Part-time, 27.5 hours per week

· Monday through Friday, 8:30 AM – 2:00 PM

· Based at Olympia’s corporate office in Pittston, PA

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity Statement

Olympia Chimney Supply Holdings, LLC and its subsidiaries, Copperfield Chimney, and Olympia Chimney and Venting, are Equal Opportunity Employers. We value diversity and inclusion and are committed to providing a workplace free of discrimination and harassment.

Job Type: Part-time

Expected hours: 27.5 per week

Schedule:

• Day shift
• Monday to Friday

Ability to Commute:

• Pittston, PA 18640 (Required)

Work Location: In person