Executive Administrative Assistant

We have been voted one of the best companies to work for 3 years in a row, because we have developed a fun and inclusive culture that is at the forefront of how we operate. We only hire the best and most passionate talent and are proud to promote employees from within.

One Florida Bank was founded on the belief that when we work together, our goals are One. As a Florida-based bank, we are firmly rooted in our local communities, because building relationships one-on-one is the way business gets done. We are committed to knowing you personally, understanding your needs and goals, and providing the products and services that will support you along the way.

The Executive Administrative Assistant will be expected to provide prompt and professional service to internal and external clients. This position will serve as support to the CFO/COO and the President.

ROLES AND RESPONSIBILITIES

• Manage clerical and administrative activities of executive leadership.
• Schedule meetings, events, and appointments as directed.
• Manage board and committee meeting calendars.
• Attend Board, Board Committee, and Management Committee meetings to record minutes and activities.
• Liaise with executive management to build board and committee meeting packages.
• Serve as Assistant Secretary to the Board.
• Assist with shareholder communications and annual meetings.
• Prepare and submit expense reports.
• Serve as backup to the Administrative Assistant and call overflow.
• Other related duties as assigned.

SUPERVISORY RESPONSIBILITIES

• None.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

• AA Degree or equivalent experience.
• Minimum five years in an administrative assistant role.
• Managing board communications and relations.

Language and Interpersonal Skills

• Good client service and communication skills.
• Ability to effectively respond to questions from managers, clients, and the public.
• Effective interpersonal relationships with management, board members, and team members.
• Ability to maintain a professional demeanor in a high-pressure environment.
• Ability to operate in a team environment to accomplish shared goals.
• Good attention to detail, ability to multi-task and manage time.

Mathematical Skills

• Ability to work with basic mathematical concepts.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer and Office Equipment Skills

• Spreadsheet software (Microsoft Excel)
• Word processing software (Microsoft Word)
• Presentation generating software (Microsoft Power Point)
• Other Microsoft Office applications (Outlook)
• Copier/Scanner

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sit or stand for extended periods.
• See to read small print or complex reports.
• Manually operate keyboard, mouse and other personal computing devices.
• Occasionally lift up to 20 pounds.

One Florida Bank supports a diverse workforce and is proud to have an engaged and inclusive culture that promotes equal employment opportunity in all employment decisions regardless of race, color, gender, national origin, religion, age, disability, sexual orientation, gender identity, military status, veteran status or any other legally protected status. One Florida Bank conducts pre-employment background screening, credit checks and drug testing.

Should you have a disability and need assistance with the application process, please request a reasonable accommodation by contacting the HR Department.

What about the benefits?

We recognize all Federal holidays every year and we offer highly competitive benefits such as:

• 100 % employer paid Medical, Vision, Dental, STD, LTD and group life insurance for the employee
• 401(k) Safe Harbor Match
• Paid vacation and sick time plus 1 floating holiday
• Paid volunteer hours
• Wellness Program
• Shared leave program
• Tuition Assistance Program
• Pet Insurance
• Team Building activities