Payroll & HR Coordinator

Description

Purpose:

The overall goal of this position is to perform the necessary payroll functions to ensure proper, accurate, and timely compensation to staff and contractors.

Scope & Objective:

To complete all payroll related tasks in support of agency contractors and employees while under the supervision of the Professional Development Supervisor.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position would require the ability to lift files, open filing cabinets and bend or stand as necessary and th employee must occasionally life office products and supplies weighing up to 20 pounds.

Travel:

This position does not require travel during normal business hours. Monday-Friday work hours.

Tasks/Duties & Job Responsibilities:

• Timesheet Audits: (paper and/or electronic)
  • Identifies possible timesheet fraud
  • Batches timesheets for computer input as needed
  • Understands and uses electronic Time Clock System
  • Trains new staff how to use Time Clock system
• Payroll:
  • Reviews payroll analysis, mismatch report, and deduction register
  • Audits agency EMR (SOS/Devero) system to ensure payroll accuracy
  • Voids errors
  • Process payroll withholding (garnishments, life insurance, hospitalizations, savings, IPADs, Automobile, other benefits and/or miscellaneous charges, etc.)
  • Processes incentive reports from marketing
  • Computes payroll differentials, retroactive pay rates
  • Responds to issues and inquiries regarding payroll in a timely manner
  • Writes up miscellaneous timesheets and reviews upon output
  • Informs billing department of possible billing errors
  • Helps to disseminate actual payroll checks to staff
  • Maintains payroll office efficiency
  • Maintains and replenishes payroll supply inventory
• Administrative Duties
  • Documents personnel changes in computer systems (e.g. name and address changes, pay rate changes, tax exemptions, etc.)
  • Assists with employment and wage verification when necessary
  • Assists with other HR administrative duties as part of the larger HR team
  • Assists with special projects as assigned by HR Director, Professional Development Supervisor and/or COO or Administrator
  • Creates and maintains internal HR departmental reports as needed and assigned by Professional Development Supervisor
  • Attends administrative in-services and trainings as required
  • Defines procedures for record retention in the payroll department; transfers and disposes of records according to appropriate retention schedules and policies
• Represents HR Department and agency with great professionalism and customer services skills at all times
• Other duties / responsibilities that support the agency’s core values of Commitment, Advocacy, Respect, and Excellence
• Complies with agency Policies and Procedures as well as Employee Handbook detailing Human Resources policies.
• Completes emergency preparedness training as identified as appropriate for this employee level.
• Participates in exercises and drills for emergency preparedness, as required
• Other duties and tasks as assigned by the Optimal Home Care Emergency Command Center communication tree in the event of a local, regional or national emergency and/or disaster.

Qualifications

• 3 Years of Payroll Coordinator experience
• CPC preferred (salary based on experience in Home Health payroll systems and qualifications)
• Paycom experience highly preferred
• Proficient in Microsoft Office Suite with above average experience in Excel
• Ability to work in a fast paced environment
• Excel in customer service
• Team player
• Multi-tasker

Salary : $55,000 - $75,000