Bookkeeper / Administrative Assistant

Bookkeeper & Administrative Support

Position Description 

Provide general bookkeeping services and administrative support to the Executive Director as well as work with staff to provide resident wealth building programming. 

• Full-time, 40 hours per week 
• Flexible schedule
• Annual Salary: $40,000 - $45,000

Core Competencies 

The Bookkeeper & Administrative Support will strive to maintain an efficient office environment, take initiative with organizational growth and provide support to staff and community residents. A successful candidate will possess professionalism, dependability, curiosity, a high level of customer service, strict confidentiality, competent writing and effective communication skills. Additional requirements include: 

• Two-year accounting degree. Prefer four-year degree.
• Experience using QuickBooks software, processing payroll and taxes, and accounting for expenses by project
• Experience working in non-profit environment, preferred
• Housing counseling experience a plus
• Familiarity with Peoria’s East Bluff and/or Southside Neighborhoods, preferred
• Knowledge of office work technology, including programs such as Microsoft Word and Excel

Responsibilities

1. BOOKKEEPING JOB FUNCTIONS:

• Use QuickBooks Program for all accounting activities, including payroll using direct deposit, filing federal and state employment taxes and employment tax returns, bill paying, deposits, etc. Prepare and print checks. 
• Process and report 1099s to Internal Revenue Service for outside contractors 
• Assist with documentation required for construction payouts.
• Maintain filing system for vendors, bank account statements, payroll, etc.
• Set up new bank accounts, including certificates of deposit, to maximize interest earnings
• Monitor bank accounts
• Provide financial reports for monthly Board Meetings
• Compile financial information for annual financial audit and annual workman’s comp audit 
• Assemble financial information and other requirements for grant proposals
• Comply with the organization’s accounting policy. Make suggestions to improve policies and procedures. 

1. ADMINISTRATIVE JOB FUNCTIONS

• Schedule meetings
• Take meeting minutes including monthly board meetings
• Maintain Community Organizing contact list
• Process donations and send thank you letters
• Assist walk-ins looking for housing – filling out pre-application, referring to other housing
• Order office supplies
• Maintain banking records for rental property
• Order repair materials for rental property 

1. RESIDENT WEALTH BUILDING

• Participate in developing and implementing wealth building initiatives for local residents
• Obtain HUD Housing Counseling Certificate within 6 months of hire 
• Provide a wide variety of housing counseling and financial literacy services to residents, homebuyers, homeowners, low- to moderate-income renters through quarterly workshops and one-on-one services

The list of Job Functions is not all-inclusive. Assist with other needs and projects as they arise.

To apply, please send your resume to: Irina Riggenbach, Director, Peoria Opportunities Foundation irina.riggenbach@peoriaopportunities.org ; 309-669-8794

Peoria Opportunities Foundation is a small non-profit. Our purpose is developing affordable housing, increasing resident self-sufficiency, and participating in revitalizing Peoria’s neighborhoods.