Intake Specialist - Sheriff's Department

Job Description Summary

Department - Sheriff's Department

Job Description

Job Type: Classified

Job Classification: 5778 - Intake Specialist

Salary Grade: 6

Pay Range

Hiring Range: $20.10 - $23.62 Per Hour

Full Range: $20.10 - $27.14 Per Hour

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

The Pima County Sheriff's Department is hiring multiple Intake Specialist positions. This classification processes individuals (detainees, arrestees and prisoners) into the County detention facility by initiating required records, based upon law enforcement officer documentation, court and other agency manual and computer-based records, warrants and related interviews and preliminary mental/medical screening of individuals. This classification differs from other process-oriented classifications by its direct contact and interaction with detainees, arrestees and prisoners and the strict legal requirements for timely and accurate record-keeping and related functions.

This position is located at the main jail.

Essential Functions

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Controls entry to and exit from controlled areas by identifying individuals, verifying their right and need to enter or exit, and opening doors (electronically or manually);
• Ensures that law enforcement officers store and secure weapons and ammunition before entering the detention facility;
• Interviews detainees, initiates or completes intake documents (e.g., medical screening, ID cards, intake forms), and processes fingerprint cards;
• Verifies the accuracy of intake documentation and audits the information as needed;
• Inventories and issues receipts for detainee’s personal property and cash, including searching for weapons and contraband;
• Observes new detainees for signs of distress (mental or physical) and notifies medical or uniformed personnel if needed;
• Maintains security and confidentiality of all materials and information encountered;
• Searches state and local automated and manual record systems for information verification (e.g., criminal records, active warrants);
• Originates inmate files and enters data into automated information systems;
• Queries departmental and related databases to determine inmate status and related information;
• Maintains security of the work unit area and participates in controlling arrestees and inmates;
• Receives telephone calls and responds to inquiries about individual arrestees or inmates;
• Inventories, orders, and stores supplies, forms, and other materials;
• Assists with training new employees;
• May be required to testify in court on matters in which involved in an official capacity as a departmental employee.
  
  

Minimum Qualifications

High School Diploma or General Education Development (GED) Certification. Proof must be submitted at the time of application.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Selection Procedure

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

License and Certificates: Within thirty days of appointment, employees must attain access certification for all criminal history databases/communications systems required of assigned position (e.g., NCIC, ACIC, FORCE, etc.). Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.

Special Notice Items: Some positions in this classification will be required to engage in direct contact with inmates. All positions require satisfactory completion of a background investigation due to need for access to law enforcement facilities, property, communication systems and associated confidential and sensitive information, documents, databases and evidentiary materials. Pre-/post-appointment drug screening and polygraph examinations are required of all positions in this classification due to need for access as described above. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Work Requirements: Some positions within this classification may require the ability to react to physical confrontations and emergency situations quickly and effectively and hear and understand speech and radio transmissions. Additional physical and sensory abilities will be determined by position.

Working Conditions: Works in confined spaces for prolonged periods of time. Additional working conditions will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.