Accounts Payable Specialist

Description

Position Summary:

The Accountants Payable Specialist is responsible for managing financial records including processing vendor invoices, reviewing employee expenses, managing ledger balances, and checking for discrepancies. This role has potential for growth and involvement with other accounting functions.

 Key Responsibilities

Invoice Processing:

• Managing Accounts payable email inbox.
• Receiving, verifying, and processing invoices from vendors.
• Review and approve employee corporate spending cards and reimbursements.
• Coding entries for proper accounting entries including description, GL account, location, and department.
• Managing and entering rent statements for all Pure locations monthly.

Payment Processing:

• Preparing and processing payments to vendors, ensuring timely and accurate payments.
• Manage a weekly check run process with special attention to priority vendors.
• Preparing and distributing checks or electronic payments. 

Record Keeping:

• Maintaining accurate records of invoices, payments, and vendor information. 
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Filing and organizing invoices and supporting documentation. 

Vendor & Employee Communication:

• Promptly responding to vendor and internal inquiries regarding invoices and payments.
• Resolving invoice discrepancies and payment issues. 
• Reaching out to employees with “incomplete” corporate card expenses and answering questions needed to process those charges.

Other Duties:

• Ensure all vendors have W-9 forms and information entered in the accounting software for year-end filing.
• Location & Department allocation journal entries.
• Reconciliation of Corporate bank accounts.
• Assisting with month-end closing procedures 
• Preparing reports and statements related to accounts payable. 
• Analyzing accounts payable processes and identifying areas for improvement. 
• Supporting audits. 
• Ensuring compliance with company policies and procedures

Required Knowledge and Skills

• Skills: Strong organizational skills, attention to detail, and proficiency in accounting software
• Proven working experience in Accounts Payable
• Solid understanding of basic bookkeeping and accounts payable principles
• Proven ability to calculate, post and manage accounting figures and financial records
• High degree of accuracy and attention to detail
• Experience with NetSuite and bill.com is a plus
• Experience with company reimbursement and expense processing is a plus          
• Demonstrates a high degree of computer literacy in a PC environment.
• Forward-thinking and proactive in finding solutions and adapting to change
• Experience meeting productivity standards/metrics.

Education/Licensure/Technical Requirements.

• Associate's degree in accounting or finance is a plus.
• 2 years of accounting experience.
• Ability to meet U.S. employment and eligibility requirements

Qualifications

Salary : $23 - $28