What are the responsibilities and job description for the Accounts Payable - BP (USA) position at Ravago Americas?
Purpose
To provide support to the on-site accounting department as well as off-site accounting departments.
Areas of Responsibility / Tasks
Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below:
1. General Policy
a. Match purchase orders to receiving documents: packing lists and bills of Lading, invoices, verifies payment terms, pricing, and quantities (initially done by Receiving in the warehouse dept.), and codes voucher (Accounts payable) invoices.
b. Enters voucher (Accounts payable) invoices of expenses, raw materials, and freight of several sites into the ERP.
c. Enters applicable debit memos and credit memos to vendor accounts according to company policy.
d. Selects and authorizes payments according to payment terms.
e. Prepare payment plans: ACH or wire or checks for multiple sites and matches payments to invoices, files payment copies with backup in physically and electronically.
f. Processes inter-company payments.
g. Respond to all vendor inquiries.
h. Assist in month end closing including preparing assigned journal entries and balance sheet account reconciliations.
i. Maintains petty cash.
j. Prepares accounts payable aging reports and reconciles subsidiary ledger to relevant general ledger accounts.
k. Send out credit references, sales tax exempt certificates, and W-9 forms as needed. Prepares draft of credit applications per company policy and sets up new vendors per company policy.
l. Sort and distribute incoming mail.
m. Maintain files and documentation thoroughly and accurately, in accordance with company policy and generally accepted accounting practices.
n. Follow all Quality, Safety and Environmental Procedures.
o. Uphold the Blue Polymers of Conduct standards.
p. Other duties as assigned by the Site Controller.
Minimum Qualifications/ Education / Experience / Certifications
1. Education:
a. High school diploma required, college courses in accounting preferred or ideally an associate’s degree in accounting.
2. Experience:
a. 3 years of accounting experience preferred.
b. Must be detail oriented, a self-starter, efficient, reliable, and possess the ability to work well with all departments and vendors while maintaining a professional attitude.
c. Problem analysis and resolution, takes the next step per guidance of Site Controller.
d. Ability to read, speak and write English efficiently preferred.
e. Proficient in Microsoft Word and Excel.
Competencies; Knowledge, Skills, Abilities (KSA)
To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.
1. Must be comfortable working in a shared space, with constant noise, with/or without the use of a private office.
2. Must be comfortable working in a non-climate-controlled environment.
3. Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.
4. All injuries regardless of severity must be reported to your Supervisor/HR immediately.
NOTICE TO APPLICANTS:
Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.
To provide support to the on-site accounting department as well as off-site accounting departments.
Areas of Responsibility / Tasks
Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below:
1. General Policy
a. Match purchase orders to receiving documents: packing lists and bills of Lading, invoices, verifies payment terms, pricing, and quantities (initially done by Receiving in the warehouse dept.), and codes voucher (Accounts payable) invoices.
b. Enters voucher (Accounts payable) invoices of expenses, raw materials, and freight of several sites into the ERP.
c. Enters applicable debit memos and credit memos to vendor accounts according to company policy.
d. Selects and authorizes payments according to payment terms.
e. Prepare payment plans: ACH or wire or checks for multiple sites and matches payments to invoices, files payment copies with backup in physically and electronically.
f. Processes inter-company payments.
g. Respond to all vendor inquiries.
h. Assist in month end closing including preparing assigned journal entries and balance sheet account reconciliations.
i. Maintains petty cash.
j. Prepares accounts payable aging reports and reconciles subsidiary ledger to relevant general ledger accounts.
k. Send out credit references, sales tax exempt certificates, and W-9 forms as needed. Prepares draft of credit applications per company policy and sets up new vendors per company policy.
l. Sort and distribute incoming mail.
m. Maintain files and documentation thoroughly and accurately, in accordance with company policy and generally accepted accounting practices.
n. Follow all Quality, Safety and Environmental Procedures.
o. Uphold the Blue Polymers of Conduct standards.
p. Other duties as assigned by the Site Controller.
Minimum Qualifications/ Education / Experience / Certifications
1. Education:
a. High school diploma required, college courses in accounting preferred or ideally an associate’s degree in accounting.
2. Experience:
a. 3 years of accounting experience preferred.
b. Must be detail oriented, a self-starter, efficient, reliable, and possess the ability to work well with all departments and vendors while maintaining a professional attitude.
c. Problem analysis and resolution, takes the next step per guidance of Site Controller.
d. Ability to read, speak and write English efficiently preferred.
e. Proficient in Microsoft Word and Excel.
Competencies; Knowledge, Skills, Abilities (KSA)
To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.
1. Must be comfortable working in a shared space, with constant noise, with/or without the use of a private office.
2. Must be comfortable working in a non-climate-controlled environment.
3. Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.
4. All injuries regardless of severity must be reported to your Supervisor/HR immediately.
NOTICE TO APPLICANTS:
Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.
