Office Assistant / Receptionist

Salary: $21.00 to $23.00 hourly

Description

We are looking for a detail-oriented Office Assistant / Receptionist to join our team on a contract basis in Oakbrook, Illinois. In this role, you will serve as the first point of contact for visitors and staff, ensuring a welcoming and organized environment. Your responsibilities will include administrative support, front desk management, and collaboration with various departments to address inquiries and maintain efficiency.

Responsibilities

• Welcome visitors, residents, and staff with a friendly and attentive demeanor while managing front desk operations effectively.
• Respond to inquiries, provide accurate information, and route concerns to the appropriate team members for resolution.
• Perform various administrative tasks, including maintaining office supplies, data entry, filing, and scheduling appointments.
• Draft and distribute correspondence, notices, and other communications promptly and accurately.
• Ensure the reception area remains clean, organized, and inviting for visitors and staff.
• Collaborate with other departments to address and resolve resident concerns in a timely manner.
• Answer and manage inbound calls, directing them to the appropriate individuals or departments.
• Support clerical duties such as document preparation, record-keeping, and general office organization.
• Assist in monitoring inventory levels and placing orders for office supplies as needed.
• Maintain an attentive and approachable presence, fostering positive interactions with diverse populations.
  
  
  

Requirements

• High school diploma or equivalent is required; additional certifications in office management or customer service are advantageous.
• Prior experience in a receptionist, administrative assistant, or customer-facing role is preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook, is essential.
• Strong communication and interpersonal skills with the ability to handle multiple tasks efficiently.
• Exceptional attention to detail and problem-solving abilities.
• A friendly, approachable, and patient demeanor with several years of experience demonstrating detail-oriented qualities.
• Comfortable interacting with individuals from diverse backgrounds, including residents, staff, and vendors.
• Ability to manage time effectively and work collaboratively with team members.
  
  
  

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit

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