Administrative Assistant/ Commercial Real Estate Sales

About the Job:

Commercial Real Estate firm in Newport Beach is seeking a full-time Administrative Assistant/Commercial Real Estate Sales who is proactive, multi-tasked, and organized to support the Executive team in general administrative duties, manage and maintain tenant and landlord relationships.This is an exciting, fast-paced, productive office that is looking for someone who wants to grow within the company.

Responsibilities will include:

• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics;

Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications;

• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel;
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies;
• Contributes to team effort by accomplishing related results as needed;
• Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments;
• Collecting and distributing incoming mail and sending outgoing mail and courier packages;
• File Management: Ensuring Project/Legal documents are complete, current, organized & stored appropriately (digital & hard copy);
• Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures;
• Maintains general ledger by transferring subsidiary account summaries;
• Balances general ledger by preparing a trial balance; reconciling entries.

Required Qualifications:

• Excellent organizational & time management skills
• Excellent oral, written, interpersonal, and listening skills
• Minimum 2 years as an Administrative Assistant to a CEO or President
• Proficient in MS Office (Word, Excel, Power point, & MS Outlook)
• Team player and self-starter
• Ability to be flexible and multi-tasked
• Professional and courteous
• Sensitivity to confidential matters
• A California Department of Real Estate Salesperson license is preferred, but not required

Ability to:

• Analyze situations and adopt an effective course of action.
• Maintain complex interrelated files and records.
• Operate a personal computer and various office machines.
• Type at an acceptable speed.
• Compose, edit, and type correspondence and reports from diverse data.
• Work independently with little direction; initiate, organize, and follow up on work.
• Work under pressure
• Stand, walk, and/or sit continuously to perform essential functions for an extended period of time.

Salary will depend on your experiences and qualifications. '
'
Work Location:

• One location

Work Remotely

• No

Job Type: Full-time

Pay: $20.00 - $28.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Assistants & Receptionists: 3 years (Preferred)
• Customer service: 3 years (Preferred)

Work Location: In person

Salary : $20 - $28