Secretary

Secretary – Stockton Educational Center Transportation - North

At SEC Transportation – North the secretary is responsible for providing administrative support to ensure the smooth and efficient operation of the transportation program. This role involves managing communications, scheduling, record-keeping, and assisting the transportation team with various clerical tasks. The ideal candidate will be detail-oriented, organized, and capable of handling multiple tasks in a fast-paced, client-focused environment.

In this position you will:

• Answer phone calls, emails, and other communications related to transportation services, providing information or directing inquiries to appropriate staff
• Maintain and update client and employee records, ensuring accurate and timely data entry. Prepare and distribute schedules, memos, reports, and other documents as needed for the transportation program.
• Assist with the preparation of meeting agendas, taking minutes, and following up on action items.
• Organize and maintain transportation program files and documents in both physical and digital formats.
• Assist with the scheduling of transportation routes, appointments, and client pick-up/drop-off times, coordinating with drivers and other staff.
• Maintain accurate transportation logs, including records of scheduled rides, client information, and any special instructions.
• Assist in processing transportation-related paperwork, including time sheets, vehicle logs, and incident reports.
• Monitor and track vehicle maintenance schedules, ensuring that records are up-to-date and accessible.
• Assist with the preparation and submission of reports related to transportation service delivery, including mileage, fuel usage, and scheduling.
• Manage office supplies and equipment, ensuring that necessary materials are available and well-maintained.
• Ensure that all documentation and records comply with organization policies, legal requirements, and industry standards.
• Assist with maintaining the program’s compliance with transportation safety regulations and protocols.

Nice to haves :

• Experience with scheduling software or transportation management systems is a plus.
• Experience working in a transportation environment.

Must haves :

• High school diploma or equivalent (Associate’s degree or some college coursework preferred).
• Minimum of 2 years of administrative experience, preferably in a transportation or customer service setting.
• Ability to pass DOJ background clearance
• Ability to receive First Aid/CPR Certification in 60 days
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., fax, copier).
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong attention to detail, accuracy, and confidentiality when handling sensitive information.

Compensation :

• 18.00 -25.00 an hour dependent upon experience

Job Types: Full-time, Part-time

Pay: $18.00 - $25.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Morning shift

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

Salary : $18 - $25